Employee Onboarding Associate

Clean Harbors; Bengaluru; On-site; INR 350,000 - 480,000; Full time

Job summary

Clean Harbors India is seeking an Onboarding Associate to join HR Shared Services. You will coordinate with recruiters, partners, and candidates to ensure smooth, compliant onboarding for US and Canada regions from day one, managing paperwork, background checks, and training enrollments.

Strong English communication and a detail-oriented approach are essential. You will work from the office in Bengaluru, align with Hiring Managers to resolve issues promptly, and ensure a positive candidate

Qualifications

• Excellent verbal and written communication in English.
• Strong ownership with ability to handle confidential information.
• Awareness of basic US labor regulations and onboarding tasks.
• Ability to collaborate cross-functionally in a fast-paced environment.
• Good attention to detail and deadline adherence.

Responsibilities

• Coordinate with Recruitment on new drivers to be onboarded.
• Gather and process paperwork, background checks, and medicals for candidates.
• Guide candidates through onboarding from day one and assist first-week tasks.
• Work with Hiring Managers to complete onboardings timely and resolve issues.
• Distribute login credentials, manuals, and guidelines as required.
• Ensure new hires have technical setup support for hardware and software.
• Explain and enforce training and policy requirements for new hires.
• Monitor onboarding systems to ensure tasks are completed on time.

Skills

English proficiency

Communication skills

Ownership

Confidentiality

US labor law

Cross-functional teamwork

Detail oriented

Job description

Associate - Onboarding

About CleanHarbors Clean Harbors Inc. (www.cleanharbors.com) is a NYSE listed US based $4.3 billion company. Clean Harbors was founded in 1980 near Boston by Mr. Alan S. McKim, who today remains the company’s Chairman and CEO. Everywhere industry meets environment, Clean Harbors is on‑site, providing premier environmental, energy and industrial services. Clean Harbors employs a dedicated workforce of 18,000 employees and has over 450 service locations across the U.S., Canada and Mexico. Beyond addressing the environmental needs of its more than 300,000 customers, the Company has been on the front lines of addressing some of the largest emergency response events in North America of the past several decades including the BP Oil Spill in the Gulf of Mexico, the anthrax attacks in New York, the 2015 avian flu outbreak that devastated the poultry industry, Hurricanes Katrina, Rita and Sandy, and the oil pipeline breaks that affected the Yellowstone and Kalamazoo rivers, along with other major chemical releases into the environment. Clean Harbors India has been strategically established as the Global Capability Center (GCC) to serve our parent company. We take pride in serving some of the most tech savvy business stakeholders at Clean Harbors. The GCC employees form part of our globally integrated teams that provide cutting‑edge IT solutions and production support across platforms. Our shared services teams work seamlessly with their global counterparts in providing critical 24x7 support in various functions including Finance, HR, Procurement, IT and Operations. Our aggressive growth plans open significant career advancement opportunities for our employees.

Job Title

Junior Associate or HR Associate, Employee Onboarding – HR Shared Services

Shift Timings

5:00 PM – 02:00 AM IST Mon - Fri. Willingness to work from office and stretch when business requires.

Role Brief

As an Onboarding Associate, you will be playing a very crucial role in ensuring the smooth and efficient Onboarding of the candidates. You will be responsible for coordinating with various partner teams, recruiters, stakeholders & Candidates to ensure efficient, compliant, timely onboarding of candidates and focus on providing exceptional candidate experience. The role requires excellent communication skills with the ability to make quick decisions and should take complete ownership in getting the candidates prepped for the journey with Clean Harbors primarily supporting US & Canada regions.

Job Description

• Coordinate with the Recruitment team on New Drivers to be Onboarded
• Gather and process/follow up on all necessary paperwork’s, backgrounds, medicals for the Driver candidates
• Work closely with the candidates to ensure they have a smooth onboarding process right from their first day & partner along for their first week tasks
• Coordinate with the Hiring Managers to ensure onboardings are complete in a timely manner & work on any issues to be resolved very closely
• Distribute login credentials, manuals, guidelines as required.
• Ensure new hires have technical assistance to properly set up their hardware and software.
• Assign and assist the New Hires on the mandatory training and policies that may need to be completed upon onboarding.
• Address any additional queries that the New Hires may have till they are handed over to the Hiring Managers
• Monitoring onboarding systems to ensure that all necessary onboarding tasks are completed in a timely manner
• Achieve high level of business partner satisfaction in the onboarding routines.
• Ensure that the Candidates are on track with the day-today work assigned in the first week and work closely for any support until resolved.
• To collaborate and multitask on calls/emails/chat with candidates and Hiring Managers on any queries or escalations arsing as part of Onboarding.

Skill/Expectations

• Have an excellent verbal and written communication skills, including strong proficiency in English.
• Have Good logical thinking which we can correlate to problem solving ability.
• Are high on Ownership and trust, ability to handle sensitive and confidential information.
• Have Basic knowledge of US labor legislation and Onboarding tasks handled.
• Have the flair to connect with people whom you collaborate (can correlate to college projects collaborations).
• Have ability to work cross‑functionally in a high‑paced, dynamic environment.
• Have ability to follow through on tasks until completed and adhere to deadlines with high attention to detail.
• Have Exceptional customer relationship-building and multi‑tasking skills.
• Are Self‑managed with little supervision.
• Are Highly self‑motivated and highly organized with strong attention to detail.

Experience Level

Mid Level