Document Controller - QA/QC

Greythr; Mumbai; On-site; INR 420,000 - 600,000; Full time

Job summary

Greythr in Mumbai is seeking a detail‑oriented Document Control specialist to establish and manage a centralized system for quality documents, including ITPs, NCRs, method statements, checklists, and audit records.

You will coordinate with QA/QC engineers and managers to ensure documents are reviewed, approved, and issued with proper revision control, and you will prepare dossiers for project handover and client submissions.

Qualifications

• Experience in controlling QA/QC documents under ISO 9001 or QMS.
• Ability to maintain organized document logs and archiving.
• Proficiency in formatting quality documents and templates.

Responsibilities

• Establish and maintain a centralized document control system for quality-related documents.
• Ensure proper registration, coding, filing, and archiving of QA/QC documents.
• Maintain copies of documents in an organized and retrievable format.
• Implement and enforce document control procedures in line with ISO 9001 or company QMS.
• Review, approve, and issue documents according to the control matrix.
• Monitor revision status to prevent outdated versions.
• Support QA/QC in preparing and formatting quality documents.
• Compile QA/QC dossiers for project handover or client submission.
• Assist in audit document preparation and maintaining audit records.
• Serve as liaison between project teams, QA/QC personnel, and management.
• Distribute approved documents and track receipt acknowledgments.
• Maintain document control logs, transmittals, and tracking sheets.
• Generate reports on documentation status and overdue submissions.
• Alert responsible parties for overdue or missing documents.
• Ensure confidentiality and implement access controls and backups.

Skills

Document control

QA/QC documentation

Typing

Attention to detail

Communication

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

PDF Tools

Job description

• Establish and maintain a centralized document control system for quality-related documents.
• Ensure proper registration, coding, filing, and archiving of QA/QC documents (e.g., ITPs, method statements, NCRs, checklists, etc.).
• Maintain copies of documents in an organized and retrievable format.

2. Document Control Procedures:

• Implement and enforce document control procedures in line with ISO 9001 or company QMS.
• Ensure all documents are reviewed, approved, and issued according to the document control matrix.
• Monitor revision status of documents to prevent use of outdated or superseded versions.

3. Quality Documentation Support:

• Support QA/QC Engineers and Managers in preparing and formatting quality documents.
• Compile and organize QA/QC dossiers for project handover or client submission.
• Assist in the preparation of audit documents and maintaining audit records.

4. Coordination & Communication:

• Act as a liaison between project teams, QA/QC personnel, and Management.
• Distribute approved documents to relevant stakeholders and ensure acknowledgment of receipt.
• Track document submission and approval status with proper logs and registers.

5. Monitoring & Reporting:

• Maintain document control logs, transmittals, and tracking sheets.
• Generate reports on documentation status, pending approvals, and outstanding submissions.
• Alert responsible parties for overdue or missing documents.

6. Confidentiality & Security:

• Ensure confidential handling of sensitive QA documents.
• Implement access controls and backups to protect document integrity and availability.
• Recommend improvements to document control processes and systems.
• Assist in system audits and help close non-conformities related to document management.

8. Typing & Data Entry:

• Fast and accurate typing skills
• Skilled in maintaining NCR logs, material submittals, and inspection reports

9.Microsoft Office Suite:

• MS Word – Formatting, editing, creating controlled documents and templates
• MS Excel – Maintaining document logs, tracking sheets, and registers
• MS Outlook – Email communication and document distribution
• MS PowerPoint – Preparing presentations and training materials if needed

10. PDF Management Tools:

• PDF editing, stamping, commenting, securing, merging/splitting documents

Function

Testing, Commissioning & Quality Assurance