Document Controller

Stantec; Pune District; On-site; INR 420,000 - 640,000; Full time

Job summary

Stantec India is seeking a Document Controller to manage engineering and supplier documents, ensure QA of deliverables, and streamline document workflows with clients and supply chains. The role requires 4 years in documentation, strong English communication, and familiarity with Projectwise, Sharepoint, and SAP.

You will interface with project teams to expedite PO processes, track action items, and maintain accurate records while collaborating with QS to monitor costs and requirements.

Qualifications

• 4 years related work experience in office work, documentation and control
• Functional knowledge of Water, Energy, Oil & Gas, Infrastructure sectors
• Proficient with spreadsheets, databases, and word processing; eager to learn new tools
• Excellent English communication, both written and spoken

Responsibilities

• Document control of Engineering and Supplier Documents & Drawings
• Quality assessment of key deliverables
• Defining effective numbering procedures and automated work processes
• Streamlining document exchange with clients & supply chains
• Minutes of Meetings / Action Item Tracking
• Expedite documents and materials based on PO delivery schedule
• Highlight discrepancies or delays to buyers and stakeholders
• Expedite / monitor PO progress till GR is obtained and documents are accepted
• Resolve VQN (NCR) issues regarding materials and documentation
• Process Inspection notifications, Non Conformity Requests & Inspection Reports
• Monitor, follow-up and inform project about total QS cost with input from QS coordinators
• Follow up QS on project requirements
• Report QS activity forecast to client

Skills

Fluent English

Excellent communication

Client service management

Decision making

Work under pressure

Prioritization

Education

Graduation or Diploma

Tools

Projectwise

Sharepoint

SAP

Business Collaborator

Version Control

Job description

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

General Role:

Document Controller is responsible for handling of documents in accordance with all relevant STANTEC and Project procedures and work instructions.

Document controller is responsible for carrying out other documentation activities as directed by the Manager and project teams in timely and professional manner.

Document Controller should be aligned with core values of STANTEC.

Key Accountabilities:

• Document control of Engineering and Supplier Documents & Drawings
• Quality assessment of key deliverables
• Defining effective numbering procedures and automated work processes
• Streamlining document exchange with clients & supply chains
• Streamlining internal & external review cyclesProject Correspondence
• Minutes of Meetings / Action Item Tracking
• Expedite documents and materials based on PO delivery schedule.
• Highlight discrepancy/delay (if any) to the buyers / stakeholders in order to minimize adverse effects on project deliveries.
• Expedite / monitor PO progress till GR is obtained and documents are accepted.
• Responsible to resolve VQN (NCR) issues regarding materials as well as documentation
• Process Notification of inspection, Non Conformity Request & Inspection Report received from field inspector
• Monitor, follow-up and inform project about total QS cost with input from QS coordinators.
• Follow up QS on project requirements
• Report QS activity forecast to client

Person Specifications:

• Any Graduate/ Diploma holders
• 4 years related work experience in office work, documentation and control
• Functional knowledge of any one sector out of Water industry, Energy, Oil & Gas, Infrastructure
• Working knowledge in use of spreadsheets, database, word processing and willing to learn new applications and tools
• Have excellent communication skills - Fluent in English (oral and written)
• Competent level of client service management: - able to interface with clients and to build and maintain lasting, positive relationships with our Clients.
• Competent level of decision making: - able to make quality business decisions as well as to identify, assess, evaluate and solve problems.
• Ability to work under pressure and on own initiative
• Able to establish priorities to maintain a balance between short- and long term activities
• Experience in the tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control etc.
• Any Graduate/ Diploma holders
• 4 years related work experience in office work, documentation and control
• Functional knowledge of any one sector out of Water industry, Energy, Oil & Gas, Infrastructure
• Working knowledge in use of spreadsheets, database, word processing and willing to learn new applications and tools
• Have excellent communication skills - Fluent in English (oral and written)
• Competent level of client service management: - able to interface with clients and to build and maintain lasting, positive relationships with our Clients.
• Competent level of decision making: - able to make quality business decisions as well as to identify, assess, evaluate and solve problems.
• Ability to work under pressure and on own initiative
• Able to establish priorities to maintain a balance between short- and long term activities
• Experience in the tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control etc.

Primary Location: India | Pune
Organization: Stantec IN Business Unit
Employee Status: Regular
Management Level: Individual contributor
Business Justification: New Position
Travel: No
Schedule: Full time