Document Controller

Stantec; Pune District; Presencial; INR 360.000 - 540.000; Jornada completa

Descripción de la vacante

Stantec in Pune, India, is seeking a Document Controller to manage engineering and supplier documents and drawings. The role requires 5 years of relevant office experience and strong communication in English.

You will implement numbering procedures and streamline document exchange with clients and supply chains, coordinating review cycles with project teams. As an integral contributor, you will work under the Stantec IN Business Unit and support quality control, document expedites, and problem

Formación

• Graduate or Diploma holder with strong document control experience.
• 5 years of related office, documentation and control work.
• Experience in water, energy, oil & gas or infrastructure sectors preferred.

Responsabilidades

• Handle document control of engineering and supplier documents and drawings.
• Quality assess key deliverables and define numbering procedures.
• Streamline document exchange with clients and supply chains.
• Coordinate internal/external review cycles and project correspondence.
• Monitor and expedite PO progress and ensure GR is obtained.

Conocimientos

Document control

Stakeholder communication

Data management

SAP

Projectwise

Sharepoint

Version control

Educación

Any Graduate/Diploma

Herramientas

Projectwise

Sharepoint

SAP

Business Collaborator

Version Control

Descripción del empleo

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

General Role:

Document Controller is responsible for handling of documents in accordance with all relevant STANTEC and Project procedures and work instructions.

Document controller is responsible for carrying out other documentation activities as directed by the Manager and project teams in timely and professional manner.

Document Controller should be aligned with core values of STANTEC.

Key Accountabilities:

• Document control of Engineering and Supplier Documents & Drawings
• Quality assessment of key deliverables
• Defining effective numbering procedures and automated work processes
• Streamlining document exchange with clients & supply chains
• Streamlining internal & external review cycles
• Project Correspondence
• Minutes of Meetings / Action Item Tracking
• Expedite documents and materials based on PO delivery schedule.
• Highlight discrepancy/delay (if any) to the buyers / stakeholders in order to minimize adverse effects on project deliveries.
• Expedite / monitor PO progress till GR is obtained and documents are accepted.
• Responsible to resolve VQN (NCR) issues regarding materials as well as documentation
• Process Notification of inspection, Non Conformity Request & Inspection Report received from field inspector
• Monitor, follow-up and inform project about total QS cost with input from QS coordinators.
• Follow up QS on project requirements
• Report QS activity forecast to client

Person Specifications:

• Any Graduate/ Diploma holders
• 5 years related work experience in office work, documentation and control
• Functional knowledge of any one sector out of Water industry, Energy, Oil & Gas, Infrastructure
• Working knowledge in use of spreadsheets, database, word processing and willing to learn new applications and tools
• Have excellent communication skills - Fluent in English (oral and written)
• Competent level of client service management: - able to interface with clients and to build and maintain lasting, positive relationships with our Clients.
• Competent level of decision making: - able to make quality business decisions as well as to identify, assess, evaluate and solve problems.
• Ability to work under pressure and on own initiative
• Able to establish priorities to maintain a balance between short- and long term activities
• Experience in the tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control etc.

Primary Location: India | Pune
Organization: Stantec IN Business Unit
Employee Status: Regular
Management Level: Individual contributor
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 07/10/2026 11:10:32
Req ID: 1006544