Document Control Specialist - - Civil Infrastructure

AECOM; Gurugram District; Hybrid; INR 600,000 - 1,200,000; Full time

Job summary

AECOM India Global Services Private Limited is seeking a skilled Document Control Specialist to join our Gurugram team. The role requires hands-on experience with EDMS platforms and meticulous document management across the project lifecycle.

This position supports multiple ME-based projects within a hybrid work model. The successful candidate will manage master registers, log incoming and outgoing information, and ensure proper document circulation among project teams.

Qualifications

• 5-10 years’ experience of Document and Data management in a multi discipline detail design engineering environment.
• Experience uploading/downloading from online collaborative websites is essential.
• Conscientious, methodical with excellent organisational skills.
• Excellent time management and capable of managing workload across multiple projects.
• Excellent communication skills for daily coordination with ME project teams.

Responsibilities

• Record issued documents in accordance with Project Life Cycle procedure and file appropriately.
• Prepare Master Document Register and maintain it throughout the project.
• Circulate documents to project team via client EDMS.
• Upload drawings and documents onto EDMS as per PM schedule.
• Set up and maintain document issue sheets for the project.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Multitasking

Tools

Aconex

ACC

ASSAI

BIM 360

InEight Team Binder

Unifier

SharePoint

Job description

• Full-time
• Business Group: DCS
• Legal Entity: AECOM India Global Services Private Limited
• Business Line: PCC
• Work Location Model: Hybrid
• Operating Group: Group Support
• Primary Location: IN - Gurugram, Haryana, 22nd Floor B

Company Description

AECOM’sEnterprise Capabilitiesteam is looking for anDocument Control Specialistto join our team in Bangalore, Gurugram.

About Enterprise Capabilities

Fundamental to ourThink and Act Globallystrategy and digital adoption, Enterprise Capabilities (EC) is AECOM’s primary vehicle for workshare. Operating across geographic boundaries and time-zones, EC partners with regional and Global Business Line project teams to provide technical expertise, accelerate delivery and keep AECOM competitive in the industry.

With a team of over 3000 technical professionals located across nine countries and remote technical anchors, EC teams are trusted to deliver high-quality, specialist services that help to fill capability gaps, resourcing needs and technical constraints on projects of all scopes and sizes.

Job Description

Responsibilities

Successful candidate will be required to:

• Record issued documents in accordance with Project Life Cycle procedure. Receive and/or download drawings and documents from the EDMS and file in the appropriate directory. Provide the project manager with a schedule of documents received and transmitted including revisions.
• Filing electronic incoming documentation.Preparation of Master Document Register and maintaining the same through out the project.
• Circulate received/downloaded documents to project team in client's EDMS.
• Keep a log of in-coming and out-going information.Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM)
• Responsibility for high level review of project life cycle-controlled documents.Setting up and maintaining document issue sheets throughout entire project.
• Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.

Qualifications

Qualifications And Experience

• Ideally 5 -10 years’ experience of Document and Data management in a multi discipline detail design engineering environment. Experience of uploading/downloading from online collaborative websites is essential.
• The successful candidate needs to be conscientious, and methodical with excellent organisational skills.
• Excellent time management skills and capable of managing their own time/workload across multiple projects.
• Excellent communication skills required as all the projects will be ME based and daily coordiantion with the project team is required.
• Experience in atleast three EDMS's like Aconex, ACC, ASSAI, BIM 360, InEight Team Binder, Unifier & SharePoint would be an advantage.

Additional Information

At AECOM, you will have freedom to grow in a world of opportunity

Our Freedom to Grow hybrid working philosophy is the cornerstone of our success as a business – supporting a culture of flexibility, trust and performance at AECOM.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.