Deputy Manager-HR

The Hans Foundation; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

The Hans Foundation (THF) is a public charitable trust focused on health, education and livelihoods in India, with a Gurugram location. The Deputy Manager – Human Resources will lead recruitment, induction, data management, employee engagement and performance processes, ensuring legal compliance and ethical practices across THF and its projects.

Reporting to the Sr. Manager- HR at Head Office, the role requires a graduate with 6+ years in HR, preferably from the social development sector, and

Qualifications

• Graduate in any discipline. Masters preferred.
• At least 6 years total HR experience.
• Preferably from the social development sector.
• Proficient in MS Word, Excel and PowerPoint.
• Knowledge of recruitment, payroll, training and employee engagement.

Responsibilities

• Lead end-to-end recruitment for THF and its projects.
• Proactively source, screen, schedule interviews and reference checks.
• Maintain recruitment and HR documentation and MIS.
• Support HR policy development and updates; ensure legal compliance.
• Design and implement staff induction and training programs.
• Coordinate payroll-related activities with the Finance team.
• Manage employee records, attendance, EPF, gratuity as per policy.
• Handle grievances and support disciplinary processes.
• Develop relationships with universities, agencies, vendors and other stakeholders.

Skills

HR operations

Recruitment

Payroll coordination

Policy development

Training & development

MIS reporting

Employee relations

Education

Graduate degree

Tools

MS Word

PowerPoint

Excel

Job description

The Hans Foundation (THF), established in 2009, is a Public Charitable Trust that works towards creating an equitable society to enhance quality of life for all through the empowerment of marginalized and underprivileged communities in India. The Hans Foundation works for the Health and Wellbeing of remote and under-served groups, with an additional focus on children, persons with disabilities and women. THF also works for holistic Education and Livelihood development of our communities. Our Two-Fold Strategy involves identifying and working within Aspirational Districts and high poverty index in the North, North-East and East regions within specific states, as well as catering to lower-income and migratory populations in cities, through urban programs.

Over its 15 years of existence, THF has reached more than 57 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organizations in India funded through THF USA and RIST.

GENERAL

Location: Gurugram

Reporting to: Sr. Manager- HR in Head Office

JOB PURPOSE

THF expects the Deputy Manager – Human Resources to have knowledge of various HR functions. They will be responsible for delivering on the organization’s plans on recruitment, induction, training intervention planning, data management, employee engagement, performance management and other HR activities.

Key Accountabilities

• Lead full-cycle recruitment process and recruit positions in THF and its projects.
• The individual will be responsible for pro-active sourcing, advertising, screening, scheduling interviews, reference checking for open positions
• Maintain all documentation pertaining to Recruitment, including tracking weekly recruitment metrics.
• Management Information/Reporting: Recruitment MIS, Employees MIS
• Support the development and implementation of HR policies and systems.
• Update policy regularly and propose further changes based on best practices in the development sector. Update HR manual from time to time as needed.
• Create and implement effective staff induction plans.
• Advice on pay and other remuneration issues, including promotion and benefits procedures.
• Plan and implement training programs including health and safety.
• Keeping personnel files up to date. Process payroll for each month in coordination with Finance department. Monitor employee records (attendance, personal files, EPF payments, insurances, gratuity etc.) according to policy and legal requirements.
• Interpret, advise and keep staff updated on employment-related laws. Review employment and working conditions to ensure legal compliance and adhere to laws and regulations.
• Standardize, update and carry out Annual Performance Management processes and its documentation.
• Deal with grievances and implement disciplinary procedures. Support the management of disciplinary and grievance issues, manage legal issues, notices
• Develop and maintain a collaborative relationship with key stakeholders internally and externally including Universities, recruiting agencies, vendors etc.

Key interactions

• Head Office Accountant
• Head Office HR
• Regional Office Staff
• Project Accountant
• Project HR

Other Indicative Requirements

Educational Qualifications

• Graduate in any discipline. Candidates having masters degree in relevant field will be given preference.

Functional / Technical Skills and Relevant Experience & Other requirements (Behavioural, Language, Certifications etc.)

• At least 6 years’ total HR experience
• Preferably from Social Development sector
• Computer Skills: Must be proficient in Word, PowerPoint, Excel;
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Interpersonal skills to form effective working relationships with people at all levels
• Ability to analyze, interpret and explain employment and other laws.
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Ethical and dependable

THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions. We do not discriminate in employment on the basis of caste, creed, religion, sex, sexual orientation, marital status, disability, or any other such matter.