Deputy Manager- Finance & Accounts

THF; Kamrup Metropolitan; On-site; INR 900,000 - 1,300,000; Full time

Job summary

The Hans Foundation (THF) in Guwahati seeks a Deputy Manager- Finance & Accounts to manage books, vouchers, and ledgers under a 1-year contract. The role emphasizes budget control, donor reporting, and regulatory compliance.

The incumbent will oversee vendor invoices, payroll, and financial records, with experience in Tally ERP and Excel. Reporting to Group Senior Manager-F&A with dotted line to Group Senior Manager-Programme is expected.

Qualifications

• Minimum 5 to 7 years of relevant work experience in the development sector.
• Candidates with accounting experience in the development sector would be preferred.
• Should be well-versed in tally software.
• Good Knowledge of computers, especially in Excel.

Responsibilities

• Budget Management: Prepare monthly budget projections and utilization reports.
• Financial Reporting and Record-Keeping: Prepare utilization reports and invoices; maintain bills, vouchers, and invoices; maintain accounts using Tally ERP.
• Inventory and Procurement: Maintain stock statements and collate procurement lists for medicines and equipment.
• Vendor and Payroll Management: Review vendor invoices, handle timely deduction and deposition of TDS; manage payroll processing.
• Audit and Compliance: Ensure adherence to financial regulations; coordinate with banks for reconciliation; manage petty cash transactions.
• Additional Duties: Perform other duties; check travel and contractor bills; create reports for donors and stakeholders.

Skills

Attention to detail

Interpersonal skills

Analytical thinking

Confidential handling

Excel proficiency

Education

Commerce degree

Tools

Tally ERP

Excel

Job description

The Hans Foundation (THF), established in 2009, is a Public Charitable Trust that works towards creating an equitable society to enhance quality of life for all through the empowerment of marginalized and underprivileged communities in India. The Hans Foundation works for the Health and Wellbeing of remote and under-served groups, with an additional focus on children, persons with disabilities and women. THF also works for holistic Education and Livelihood development of our communities. Our Two-Fold Strategy involves identifying and working within Aspirational Districts and high poverty index in the North, North-East and East regions within specific states, as well as catering to lower-income and migratory populations in cities, through urban programs.

Over its 15 years of existence, THF has reached more than 57 million beneficiaries through its programs. THF works with communities through direct implementation of projects on the ground in addition to providing local management and monitoring support to not-for-profit organizations in India funded through THF USA and RIST.

1. General Information

• Location of Job: Guwahati
• Type of Employment: Contractual for 1-year, renewable basis project requirements.
• No. of Position: 01
• Reporting to: Group Senior Manager-F&A with Dotted Line reporting to Group Senior Manager-Programme

2. Job Purpose

Deputy Manager- Finance & Accounts would be mainly responsible for maintaining the books of accounts and other relevant records/registers, petty cash book, ledgers, process the expense claims/bills/account vouchers, and other accounts work.

3. Duties & Responsibilities

Budget Management

• Prepare monthly budget projections and utilization reports.
• Support budget preparation, summary, and presentation to management.
• Manage contingency funds for projects and handle bill collation and delivery.

Financial Reporting and Record-Keeping

• Prepare utilization reports and invoices, particularly for donor support.
• Maintain bills, vouchers, and invoices.
• Maintain accounts using Tally ERP software.

Inventory and Procurement

• Maintain stock statements of medicines, equipment, TMM, worksheets, and stationery.
• Collate procurement lists for medicines and equipment and ensure delivery by stakeholders.

Vendor and Payroll Management

• Review and process vendor/consultant invoices and payments.
• Handle timely deduction, deposition, and filing of TDS returns.
• Manage payroll processing.

Audit and Compliance

• Ensure strict adherence to financial regulations.
• Coordinate with banks for reconciliation.
• Manage petty cash transactions.

Additional Duties

• Perform other responsibilities and duties as assigned by senior management.
• Check and record travel, tour expenses, and contractor bills in relevant software for timely credit to employees' accounts.
• Create reports and documents for donors, government, partners, and other stakeholders.
• Manage vendor work orders, payments, and maintain bills.

4. Other Indicative Requirements

Educational Qualifications

• Post Graduation or bachelor’s degree in commerce or related field.

Functional / Technical Skills and Relevant Experience & Other requirements (Behavioural, Language, Certifications etc.)

• Minimum 05 to 07 years of relevant work experience in the development sector.
• Candidates with experience in the institutional accounting field.
• Candidates having accounting experience in the development sector would be preferred.
• Should be well-versed in tally software.
• Good Knowledge of computers, especially in Excel.

Required Skills & Competences

• Giving close attention to details and demonstrating ability to handle sensitive or confidential information.
• Strong interpersonal, negotiation, and conflict resolution skills.
• Have an empathetic & compassionate attitude. Sensitive towards the needs of children.
• Ability to analyse complex problems, craft possible solutions and recommendations.

THF is an equal opportunity employer that encourages women, people with disabilities and those from economically and socially excluded communities with the requisite skills and qualifications to apply for positions. We do not discriminate in employment on the basis of caste, creed, religion, sex, sexual orientation, marital status, disability, or any other such matter.