Data Portfolio Planning Manager

Dyson Institute; Bengaluru; On-site; INR 2,400,000 - 4,200,000; Full time

Job summary

Dyson Institute seeks an experienced PMO professional to lead the Data, Advanced Analytics and AI portfolio, coordinating governance, financial management and delivery across multiple programs to ensure alignment with strategy, budgets and timelines.

You will collaborate with Finance, Procurement and IT PMO to drive standardised processes, dashboards, and executive reporting, while supporting planning, forecasting and operational efficiency across teams.

Qualifications

• 5+ years in PMO/portfolio management or related roles.
• Experience managing budgets, forecasts, purchase orders and invoices.
• Proficient in MS Office (Excel, PowerPoint, Teams) and data visualization.
• Experience with Planview, Jira, MS Project or ServiceNow.

Responsibilities

• Maintain oversight of Data, Advanced Analytics and AI portfolio, governance, and reporting.
• Track portfolio risks, issues, dependencies, and decisions, escalating as needed.
• Ensure project documentation, plans, status reports, and governance artefacts are up to date and audit-ready.
• Drive consistency in project management standards, templates, and ways of working across the portfolio.
• Support annual planning, demand management, prioritisation, and portfolio forecasting.

Skills

PMO experience

Budget forecasting

Stakeholder management

Analytical skills

Communication

Education

Bachelor's degree in Business Administration, Finance, Project Management, Information Technology, or related discipline

Tools

Planview

Jira

Microsoft Project

ServiceNow

Job description

Role Overview You will be responsible for supporting the successful operation, governance, and financial management of Data, Advanced Analytics and AI portfolio. You will act as the central coordination point for portfolio administration, project governance, financial planning, and team operations, ensuring projects remain aligned with strategic objectives, budgets, and delivery timelines. This role combines PMO excellence, financial stewardship, operational coordination, and stakeholder management. You will work independently with multiple functions (such as Finance, Procurement and IT PMO), navigating organisational processes and governance requirements to enable successful project delivery. In addition, you will support the broader Data, Advanced Analytics and AI function through team engagement activities, vendor management, reporting, and continuous process improvement.

Key Responsibilities

• Maintain oversight of Data, Advanced Analytics and AI portfolio, ensuring projects adhere to agreed governance processes, delivery milestones, and reporting requirements.
• Track portfolio risks, issues, dependencies, and decisions, escalating concerns where appropriate.
• Ensure project documentation, plans, status reports, and governance artefacts remain up to date and audit-ready.
• Drive consistency in project management standards, templates, and ways of working across the portfolio.
• Support annual planning, demand management, prioritisation, and portfolio forecasting activities.
• Manage portfolio budgets, forecasts, actual spend tracking, and financial reporting.
• Monitor project expenditure and provide insights to support effective financial decision‑making.
• Process purchase orders, vendor invoices, contract renewals, and related financial transactions in accordance with company policies.
• Partner with Finance, Procurement, and project teams to ensure accurate budget management and timely approvals.
• Maintain financial records and support audit, compliance, and forecasting requirements.
• Coordinate team meetings, offsites, workshops, leadership reviews, and engagement activities.
• Support onboarding, resource tracking, access requests, and operational administration across sub-functions.
• Serve as a central point of contact for portfolio administration and operational coordination.
• Develop and maintain portfolio dashboards, KPIs, and executive reporting materials.
• Provide visibility into project health, budget performance, resource utilisation, and portfolio risks.
• Identify opportunities to streamline processes, improve governance effectiveness, and increase operational efficiency.
• Leverage digital and AI‑enabled tools to enhance reporting, automation, and portfolio management capabilities.

Competencies

• Strong understanding of Project Management Office (PMO) disciplines, portfolio governance, and project delivery life cycles.
• Excellent organisational, planning, and prioritisation skills with the ability to manage multiple competing activities simultaneously.
• Strong financial acumen, including budget management, forecasting, and expenditure tracking.
• Ability to navigate complex organisational structures, processes, and approval workflows.
• Effective stakeholder management skills with the ability to influence and coordinate across multiple functions and levels.
• High attention to detail while maintaining focus on strategic outcomes.
• Strong written and verbal communication skills with the ability to prepare clear executive‑level reports and presentations.
• Proactive problem‑solving mindset with the ability to work independently and drive outcomes with minimal supervision.
• Strong analytical skills with experience interpreting and presenting portfolio and financial performance data.
• Digitally savvy with the ability to leverage technology, automation, and AI tools to improve productivity and operational effectiveness.

Qualifications

• Bachelor's degree in Business Administration, Finance, Project Management, Information Technology, or a related discipline.
• Minimum 5 years' experience in Portfolio Management Office (PMO), project coordination, portfolio management, finance operations, or related roles.
• Demonstrated experience managing budgets, forecasts, purchase orders, invoices, and financial administration processes.
• Strong proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Teams.
• Experience with portfolio management and project tracking tools such as Planview, Jira, Microsoft Project, ServiceNow, or equivalent platforms.
• Working knowledge of procurement, finance, and governance processes within a large global organisation.
• Experience working in technology, digital, data, or IT functions is highly desirable.
• Experience using AI-enabled productivity and reporting tools to improve business operations is preferred.

Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity. At Dyson we are focused on solving the problems that others have ignored; solving them first using our technology and ingenuity. In order to achieve this we need to pioneer technologies that are different and authentic. This is the core of what we do and who we are. We must strive to create the future, every single day by developing new things, different things, things that go against the grain with a diverse and global team of ingenious minds. Dyson employs 14,000 people and is present in more than 80 countries. And while we are growing fast we want Dyson to remain a start-up in spirit with the freedom of experimentation and learning, constantly reinventing our products as well as reinventing how we work, how we sell and how we support our owners. At the same time we are working through the James Dyson Foundation, James Dyson Award and Dyson Institute to inspire future engineers and pioneering a new approach to engineering education. Underlining everything we do in this diverse environment is the need to always show respect, supporting each other as one team to overcome whatever challenges we encounter. We drive empowerment, development and equality in an inclusive environment for our people around the world. The future doesn’t just happen, we look to make it happen, to achieve leaps through pioneering new ideas.