DAR - Senior Administrator - Chennai

Dar Engineering; Chennai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

DAR Engineering, Chennai, is seeking an experienced Administrator to manage day-to-day administrative operations within the Power Business Unit. The role involves coordinating with multiple departments, managing facilities, and ensuring compliance with company policies and quality standards.

The ideal candidate will have 7–15 years of relevant experience, strong vendor management skills, and proficiency in MS Office and ERP systems.

Qualifications

• 7–15 years of relevant experience in administration or facilities management.
• Strong knowledge of office operations, vendor coordination, procurement, and contracts.
• Experience with budgeting, asset management, inventory, and cost control.
• Proficient with Microsoft Office; familiarity with ERP and document management systems is a plus.
• Knowledge of safety, compliance, and QMS requirements.

Responsibilities

• Manage day-to-day administrative operations, including office facilities, housekeeping, security, maintenance, transportation, and other support services.
• Coordinate vendor management, procurement of office supplies, service agreements, purchase requests, invoice processing, and contract renewals.
• Monitor administrative budgets, expenses, inventory, assets, and resource utilization to ensure cost-effective operations.
• Maintain administrative records, employee documentation, asset registers, contracts, and filing systems.
• Coordinate with HR, Finance, IT, Procurement and other departments to support onboarding, travel, and office requirements.
• Ensure compliance with company policies, workplace safety standards, and QMS procedures.
• Prepare administrative reports, expenditure statements, vendor performance reviews, and identify process improvements.
• Supervise administrative staff, delegate responsibilities, monitor performance, and ensure timely delivery of services.
• Implement and maintain SOPs, document control processes, and efficient administrative systems.
• Handle issues, support internal audits, maintain confidentiality, and coordinate with stakeholders.

Skills

Administration

Office management

Facilities management

Vendor coordination

Procurement

Contract administration

Budgeting

ERP systems

MS Office

Document management

English communication

Tools

ERP software

Job description

Dear Candidate,

We are pleased to share an exciting career opportunity with DAR Engineering for the position of Administrator within our Power Business Unit for Chennai.

We look forward to meeting talented professionals eager to grow with us.

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About DAR Engineering:

DAR Engineering is a leading multidisciplinary consultancy firm based in the Middle East, providing design, architecture, engineering, project management, construction management and planning services across a broad range of sectors. We assist national governments, international organizations, and private sector companies by delivering comprehensive solutions with global expertise. Our team of more than 2000 engineering and design professionals provide comprehensive and sustainable world-class design and management solutions for our clients that focus on quality, innovation and safety.

Dar Engineering has a global presence with dedicated offices in Saudi Arabia, India, Egypt, Pakistan, United Kingdom, and Portugal and has delivered over 10 million square meters of Built Up Area across building projects worth an estimated US$12 billion. The firm encourages a collaborative culture where team members are empowered to contribute their unique skills and perspectives across projects.

You may learn more about the company at: DAR Engineering - Home

Position:

Administrator

Work Location:

Chennai

Experience:

7 - 15 Years

Job Summary:

DAR Engineering is seeking an experienced Administrator to manage and coordinate day-to-day administrative operations, facilities, vendor management, documentation, and office support services. The role involves ensuring smooth office functioning, optimizing resources, coordinating with internal departments and external stakeholders, and maintaining compliance with company policies and quality standards.

Job Description:

• Manage day-to-day administrative operations, including office facilities, housekeeping, security, maintenance, transportation, and other support services.
• Coordinate vendor management, procurement of office supplies, service agreements, purchase requests, invoice processing, and contract renewals.
• Monitor administrative budgets, expenses, inventory, assets, and resource utilization to ensure cost-effective operations.
• Maintain administrative records, employee documentation, asset registers, contracts, and physical and electronic filing systems.
• Coordinate with HR, Finance, IT, Procurement, and other departments to facilitate employee onboarding, travel arrangements, accommodation, and general office requirements.
• Ensure compliance with company policies, statutory requirements, workplace safety standards, and quality management system (QMS) procedures.
• Prepare administrative reports, expenditure statements, vendor performance reviews, and management updates while identifying opportunities for process improvement.
• Supervise and guide administrative staff, delegate responsibilities, monitor performance, and ensure timely delivery of administrative services.
• Implement and maintain standard operating procedures (SOPs), document control processes, and efficient administrative systems.
• Handle administrative issues, support internal audits, maintain confidentiality, and ensure effective coordination with internal and external stakeholders.

Skills Required:

• 715 years of relevant experience in general administration, office management, or facilities management.
• Strong knowledge of office operations, facilities management, vendor coordination, procurement, and contract administration.
• Experience in administrative budgeting, expense monitoring, asset management, inventory control, and cost optimization.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint; knowledge of ERP and document management systems is an advantage.
• Good understanding of administrative documentation, statutory compliance, workplace safety, and QMS requirements.
• Strong leadership, team management, coordination, problem-solving, and decision-making skills.
• Excellent organizational and multitasking abilities, with the capacity to manage priorities and meet deadlines.
• Strong written and verbal communication skills in English, with good reporting and documentation abilities.
• High level of professionalism, integrity, confidentiality, and attention to detail.
• Experience in engineering, construction, infrastructure, or project-based organizations is preferred.