Office Services Assistant

Bechtel Corporation; Thiruporur; On-site; INR 400,000 - 600,000; Full time

Benefits offered by this job

Career advancement opportunities

Cultural enhancement programs

Time to recharge

Job summary

Bechtel Corporation is seeking an experienced administrative professional in Thiruporur, Tamil Nadu. This role involves providing comprehensive administrative and office support services, ensuring a safe and efficient workplace while managing logistics and overseeing security measures. Applicants should possess a graduate degree and 5-10 years of relevant experience, along with strong communication and operational skills. The position offers benefits focused on career advancement and workplace culture.

Qualifications

• 5-10 years of relevant experience in a similar industry.
• Hands-on experience in administrative functions.

Responsibilities

• Provide administrative and office support services.
• Monitor financial information and prepare periodic reports.
• Ensure the safety and cleanliness of the workplace.
• Supervise security personnel and manage logistics.

Skills

Administrative functions

Knowledge of MS Office

Written and oral communication skills

CCTV monitoring

Logistics management

Education

Graduate degree

Tools

Excel

Job description

Requisition ID: 294255

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Chennai

Job Summary

Works under supervision to provide Administrative and Office support services of an accountable nature to help ensure the smooth running of Facility and Office services Function. Assists in day-to-day activities and responsibilities include ensuring a safe and secure workplace. The role requires initiative, accuracy and high level of moral and ethical outlook.

Major Responsibilities

• Assisting, providing a wide variety of support services. Monitors all follow-up actions required by Supervisor. Helps develop and monitor financial information, such as comparing Month-on-Month expenses and preparing periodic reports (MIS). Maintains files of various historical data.
• Organizes material for meetings, presentations, and training sessions. Assist in activities, such as employee engagement.
• Ensure the Contractual Service Staff performs per SLAs. Monitoring/meeting all statutory/regulatory compliances pertains to contractors.
• Reviews deliverables of Contractual Service Staff – Operation & Maintenance, House Keeping, Security—and monitors quality to ensure that optimum level of utilization is ensured. Monitor attendance and leave management of all such staff, Arrange Purchase of office supplies (Office stationery / Housekeeping & Pantry consumables) Follow regular/monthly billing of all services and materials purchased. Verify and approve all such invoices for on time payment process. Ensure effective material management. Ensure inventory is always maintained at site to meet any urgent requirements.
• Reduce down time of equipment. Monitor and ensure for timely civil repair, water supply, lifts, fire system, etc.
• Maintain asset management mechanism and tracking of AMCs.
• Obtain quotations and prepare comparative statements & get approval for work/purchase, from Supervisor/Manager.
• Liaison and co-ordinate with the Supervisors/Lead of projects for space allocation etc. Support HR during new hire joining formalities (issuance of ID & access card, Parking sticker, document formalities)
• Ensure safe, clean and hygienic workplace. Having knowledge on various ISO standards and preparation

Education And Experience Requirements

• Graduate with 5-10 years of relevant experience in similar industry.
• Demonstrated knowledge and hands-on experience of administrative functions.
• Knowledge of MS Office, especially good in Excel
• Excellent written and oral communication skills

Required Knowledge And Skills

• Assist facility walk down. Ensure availability of ERT / First aiders in office and Upkeep / readiness of Medical Room. Assist providing safety orientation for all the personnel, for them to be familiar with the building layout plans and its firefighting and sprinkler systems, evacuation route etc. Hands‑on experience in creating, issuing, monitoring employee access cards and the access control system in the office.
• Taking care of the supervision of security personnel, parking, material movement etc. Experienced in monitoring CCTV, PA system and or any such electronic security installations.
• Experienced in employee transportation, vendor management, route planning. Arrangement of logistics for project events / company sponsored events Familiar in hospitality management, expat accommodation, hotel, guest houses etc.

Total Rewards/Benefits

We offer robust benefits to ensure our people thrive, including career advancement opportunities, programs to enhance culture, and time to recharge.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]