Cost Estimation Manager

Amico Outline; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Amico Outline in Mumbai is seeking a detail-oriented Cost Estimation Manager to lead end-to-end tendering and estimation for interior fit-out, commercial interior, turnkey, and design-build projects. You will manage tender identification, documentation, BOQ preparation, costing, and bid submission.

The role requires strong expertise in costing, budgeting, market rate analysis, and vendor/coordinator liaison, ensuring accurate pricing and timely tender submissions across projects.

Qualifications

• Experience in costing, budgeting and tender management.

Responsibilities

• Tender Identification & Pre-Qualification: identify opportunities, review requirements, feasibility & bid/no-bid decisions.
• Tender Documentation: study documents, prepare checklists, coordinate with design, procurement, finance and BD.
• BOQ & Costing Coordination: review BOQs, coordinate with estimation and procurement for rates and costs.
• Tender Submission: compile submissions, ensure formats and documents, coordinate portals and track status.

Skills

Tender management

BOQ preparation

Cost estimation

Vendor coordination

Job description

About the Role

The company is looking for a detail-oriented, proactive, and experienced Cost Estimation Manager to manage the end-to-end tendering and estimation process for corporate interior fit-out, commercial interior, turnkey, and design & build projects. The candidate will be responsible for tender identification and evaluation, tender documentation, BOQ (Bill of Quantities) preparation, quantity take-offs, cost estimation, budget preparation, rate analysis, vendor and subcontractor coordination, commercial evaluation, tender submission, and post-submission follow-ups. The role requires strong expertise in costing, budgeting, market rate analysis, material and labour cost estimation, and tender management, ensuring accurate BOQ submissions, competitive project pricing, compliance with tender specifications, and adherence to submission deadlines.

Key Responsibilities

1. Tender Identification & Pre-Qualification

• Search and identify relevant tender opportunities through online portals, consultants, PMCs, architects, clients and industry networks.
• Review tender requirements, eligibility criteria, scope of work and submission timelines.
• Conduct initial feasibility checks and coordinate internally for bid/no-bid decisions.
• Maintain a database of upcoming, ongoing and submitted tenders.

2. Tender Documentation

• Download, study and understand tender documents, drawings, BOQs, specifications and commercial conditions.
• Prepare tender checklists and ensure all mandatory documents are available before submission.
• Coordinate with Design, Projects, Procurement, Finance and Business Development teams for required information.
• Prepare technical and commercial submission documents as per client requirements.

3. BOQ & Costing Coordination

• Review BOQs, quantities, specifications and scope of work.
• Coordinate with estimation, procurement and project teams for material rates, labour costs, vendor quotations and subcontractor rates.
• Assist in preparing detailed costing and comparative statements.
• Identify missing items, exclusions, assumptions and potential cost implications.
• Ensure accurate rate analysis and pricing before final submission.

4. Tender Submission

• Prepare and compile complete tender submissions within the stipulated deadline.
• Ensure compliance with tender formats, EMD/BG requirements, declarations, undertakings and other statutory documents.
• Coordinate online tender submission through relevant portals.
• Maintain proper records of submitted bids, quotations and supporting documents.
• Track tender status and participate in clarification/negotiation requirements.

5. Coordination & Follow-Up

• Coordinate with internal departments for timely receipt of technical and commercial inputs.
• Follow up with clients, consultants, PMCs and vendors regarding tender-related queries and clarifications.
• Coordinate pre-bid meetings, site visits and tender clarification submission.
• Maintain communication with relevant stakeholders until tender closure/award.

6. MIS & Reporting

Maintain a tender tracker covering:

• Tender name
• Client
• Project location
• Tender value
• Submission date
• Status
• Quotation/pricing status
• Outcome
• Prepare weekly/monthly tender MIS reports for management.
• Maintain records of awarded, lost, cancelled and ongoing tenders.
• Analyse tender outcomes and maintain a database for future reference.