Facilities & Corporate Services Analyst

ISS STOXX; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

ISS STOXX in Mumbai seeks an experienced Facilities & Corporate Services Analyst to oversee day‑to‑day office operations, vendor coordination, and employee services. You will support compliance, audits, and workplace efficiency, manage asset inventory, and help organize events while reporting on admin expenses and vendor performance.

Ideal candidates have 2–5 years in admin/facilities, a graduate degree, and strong MS Office skills.

Qualifications

• Strong coordination and multitasking abilities.
• Vendor management and negotiation skills.
• Good communication and interpersonal skills.
• Basic knowledge of facilities management practices.
• Attention to detail and problem‑solving mindset.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Responsibilities

• Office Administration & Operations: Manage day‑to‑day office operations and ensure a well‑maintained workplace; oversee housekeeping, pantry, security, and front office services; monitor office consumables, stationery, and asset inventory; ensure workplace hygiene, safety, and professional standards.
• Vendor Management: Coordinate with facility vendors (housekeeping, security, AMC providers, etc.); track vendor performance against SLAs/KPIs; process invoices, maintain records, and ensure timely payments; support vendor onboarding and contract documentation.
• Facilities Coordination: Assist in maintenance activities including electrical, HVAC, plumbing, and civil work; raise service requests and follow up for timely closure; maintain logs for equipment, repairs, and preventive maintenance schedules.
• Employee Services & Support: Address employee queries related to admin/facilities services; support seating arrangements, workstation readiness, and office moves; coordinate travel desk, courier services, and meeting room bookings.
• Compliance & Documentation: Maintain statutory and compliance records (as applicable); support audit readiness (EHS, internal audits, etc.); ensure adherence to company policies, health & safety standards.
• Event & Logistics Coordination: Assist in organizing internal events, meetings, and conferences; coordinate logistics, vendor arrangements, and budgets for events.
• MIS & Reporting: Maintain reports on admin expenses, vendor performance, and asset tracking; track budgets and highlight variances; prepare periodic dashboards for management review.

Skills

Coordination

Vendor management

Communication

Facilities management

Attention to detail

MS Office

Education

Graduate in any discipline

Facilities Management certification (optional)

Tools

MS Office (Excel, Word, PowerPoint)

Job description

We are seeking an experienced Facilities & Corporate Services Analyst to join our Corporate Services team in Mumbai.

Overview

The role purpose is to ensure smooth day‑to‑day administrative operations of the office by managing facilities, vendor coordination, employee services, and compliance requirements while supporting business continuity and workplace efficiency.

Responsibilities

• Office Administration & Operations: Manage day‑to‑day office operations and ensure a well‑maintained workplace; oversee housekeeping, pantry, security, and front office services; monitor office consumables, stationery, and asset inventory; ensure workplace hygiene, safety, and professional standards.
• Vendor Management: Coordinate with facility vendors (housekeeping, security, AMC providers, etc.); track vendor performance against SLAs/KPIs; process invoices, maintain records, and ensure timely payments; support vendor onboarding and contract documentation.
• Facilities Coordination: Assist in maintenance activities including electrical, HVAC, plumbing, and civil work; raise service requests and follow up for timely closure; maintain logs for equipment, repairs, and preventive maintenance schedules.
• Employee Services & Support: Address employee queries related to admin/facilities services; support seating arrangements, workstation readiness, and office moves; coordinate travel desk, courier services, and meeting room bookings.
• Compliance & Documentation: Maintain statutory and compliance records (as applicable); support audit readiness (EHS, internal audits, etc.); ensure adherence to company policies, health & safety standards.
• Event & Logistics Coordination: Assist in organizing internal events, meetings, and conferences; coordinate logistics, vendor arrangements, and budgets for events.
• MIS & Reporting: Maintain reports on admin expenses, vendor performance, and asset tracking; track budgets and highlight variances; prepare periodic dashboards for management review.

Key Skills & Competencies

• Strong coordination and multitasking abilities.
• Vendor management and negotiation skills.
• Good communication and interpersonal skills.
• Basic knowledge of facilities management practices.
• Attention to detail and problem‑solving mindset.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Qualifications

Education

• Graduate in any discipline (preferred: Administration / Management / Commerce).
• Additional certification in Facilities Management (optional advantage).

Experience

• 2–5 years in administration / facilities / corporate services.
• Experience in corporate office environments preferred (IT, BFSI, GCC, etc.).

What You Can Expect From Us

At ISS STOXX, our people are our driving force. We are committed to building a culture that values diverse skills, perspectives, and experiences. We hire the best talent in our industry and empower them with the resources, support, and opportunities to grow—professionally and personally.

Together, we foster an environment that fuels creativity, drives innovation, and shapes our future success.

About ISS STOXX

ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top‑notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority‑owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.

Visit our website: https://www.issgovernance.com

View additional open roles: https://www.issgovernance.com/join-the-iss-team/

Institutional Shareholder Services (“ISS”) is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, height, weight, citizenship status, national origin, social origin, sexual orientation, gender identity or gender expression, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, genetic information, or any other characteristic protected by law (referred to as “protected status”). All activities including, but not limited to, recruiting and hiring, recruitment advertising, promotions, performance appraisals, training, job assignments, compensation, demotions, transfers, terminations (including layoffs), benefits, and other terms, conditions, and privileges of employment, are and will be administered on a non‑discriminatory basis, consistent with all applicable federal, state, and local requirements.