Contract Assistant

Sage; Gurugram District; On-site; INR 500,000 - 900,000; Full time

Job summary

Sage, located in Gurugram District, Haryana, is seeking an administrative professional proficient in Microsoft Office, with an understanding of journal publications and contract law. This role involves supporting the Global Legal department, managing contracts, and assisting with ethical queries.

The ideal candidate should demonstrate strong written and oral communication skills and the ability to work independently under time pressure. Sage values diversity and is committed to creating an inclusive workplace.

Qualifications

• Strong administrative skills across Microsoft Office.
• Awareness of the journal publication process and industry.
• Some knowledge of copyright and contract law would be advantageous.
• Awareness of ethical and legal frameworks in publishing.
• Strong database management skills.
• Ability to work independently and adapt to a fast-changing environment.
• Ability to work under tight time pressures.
• Strong written and oral communication skills.

Responsibilities

• Provide general administrative support to the Global Legal department.
• Assist the Contracts Manager and Legal Admin in completing daily contracts activities.
• Oversee the signing and storage of all Sage UK Journal contracts.
• Manage the Legal Agreements Database for the US and UK legal teams.
• Respond to Publication Ethics queries using the JIRA service in an efficient manner.
• Co-manage the contracts inboxes, responding to internal and external queries.
• Review and advise on Editor and Assistant Editor contracts.
• Develop strong working relations with colleagues in US and UK.

Skills

Strong administrative skills across Microsoft Office

Awareness of the journal publication process and industry

Knowledge of copyright and contract law

Awareness of ethical and legal frameworks in publishing

Strong database management skills

Ability to work independently

Ability to adapt to a fast-changing environment

Ability to work under tight time pressures

Strong written and oral communication skills

Job description

Job Purpose

To provide comprehensive administrative support, advice, and assistance for various ad hoc publishing projects undertaken by the Contracts and Rights team. Additionally, to co-manage the US and UK Legal Agreements Database.

Key Accountabilities

• Provide general administrative support to the Global Legal department. This includes basic contractual and numerical analysis and reporting relevant information to management.
• Assist the Contracts Manager, Executives and Legal Admin (including the Executive Business Partner Legal – Corporate Counsel) in completing daily contracts activities.
• Oversee the signing and storage of all Sage UK Journal contracts.
• Oversee the signing and storage of all Sage US and UK service contracts in conjunction with the Executive Business Partner Legal – Corporate Counsel.
• Efficiently allocate contracts queries and tasks to individuals within the Contracts Team.
• Manage in conjunction with the Executive Business Partner Legal – Corporate Counsel the Legal Agreements Database for the US and UK legal teams, including tracking the terms of various agreements signed by SAGE Ltd, SAGE Inc, and Corwin, and running regular reports.
• Respond to Publication Ethics general queries using the JIRA service in an efficient and constructive manner.
• Review all transmittals and check author re-use information, ensuring SHERPA Romeo is up to date with SAGE journals' author re-use policies to maximize the attractiveness of SAGE journals to authors by demonstrating best practices and compliance with funding mandates and market needs.
• Co-manage the contracts inboxes, responding to both internal and external queries on contributor agreements (including requests for customized journal contributor agreements), author reuse policy, and other miscellaneous queries.
• Review and advise on (with increasing autonomy) Editor and Assistant Editor contracts and addenda.
• Develop strong working relations with colleagues in US and UK. Helping to assist with ad-hoc tasks and projects.
• Develop positive relationships with relevant internal stakeholders to achieve a productive working relationship.

Skills, Qualifications & Experience

• Strong administrative skills across Microsoft Office.
• Awareness of the journal publication process and industry.
• Some knowledge of copyright and contract law would be advantageous.
• Awareness of ethical and legal frameworks in publishing.
• Strong database management skills.
• Ability to work independently and adapt to a fast-changing environment.
• Ability to work under tight time pressures.
• Strong written and oral communication skills.

Diversity, Equity, and Inclusion

At Sage we are committed to building a diverse and inclusive team that is representative of all sections of society and to sustaining a culture that celebrates difference, encourages authenticity, and creates a deep sense of belonging. We welcome applications from all members of society irrespective of age, disability, sex or gender identity, sexual orientation, color, race, nationality, ethnic or national origin, religion or belief as creating value through diversity is what makes us strong. As a business and as an organization with an increasingly agile workforce, we're open to flexible working arrangements where appropriate.

Sage is a global academic publisher of books, journals, and library resources with a growing range of technologies to enable discovery, access, and engagement. Our mission is building bridges to knowledge — supporting the development of ideas through the research process to scholarship that is certified, taught, and applied.

Sage is committed to the full inclusion of all qualified applicants. Accommodations will be made for any part of the interview process.