Company Secretary PMS Compliance

Intellectual Capital HR Consulting Pvt. Ltd.; Ernakulam; On-site; INR 1,000,000 - 1,800,000; Full time

Job summary

Intellectual Capital HR Consulting Pvt. Ltd. in India seeks a PMS Compliance Specialist to manage regulatory obligations for the PMS desk, coordinating with legal, operations, risk, and senior management.

You will own SEBI compliance, investor onboarding documentation, and secretarial support, ensuring AML/KYC, ROC filings, and governance processes are thoroughly documented. Ideal candidate will have 2–6 years of experience in compliance/secretarial roles within PMS/AIF/wealth management and

Qualifications

• Qualified Company Secretary (CS) with ICSI membership mandatory.
• 2–6 years of experience in compliance/secretarial roles within PMS/AIF/wealth management.
• Exposure to SEBI regulations, AML/KYC, ROC filings, SEBI (LODR), FEMA preferred.

Responsibilities

• Ensure PMS regulatory compliance with SEBI Regulations and update policies, SOPs, and conduct codes.
• Oversee PMS client onboarding (KYC, FATCA, UBO, risk profiling) and related documentation.
• Prepare and file PMS reports with SEBI and other regulators; coordinate inspections.
• Liaise with Company Secretarial team on ROC/SEBI (LODR) and other governance items.
• Assist in board/committee governance materials and maintain statutory PMS records.

Skills

Regulatory interpretation

Drafting & documentation

Stakeholder management

Attention to detail

Education

CS (ICSI)

LLB

CA

CFA

NISM

Job description

Role & responsibilities

Role Summary

You will be responsible for PMS regulatory compliance, investor onboarding

documentation, statutory filings and secretarial support for the PMS desk, while

coordinating closely with legal, operations, risk, dealing and senior management. The role

suits someone who enjoys structured processes, regulatory interpretation and hands-on

execution.

Key Responsibilities

1. PMS & SEBI Compliance

• Ensure day-to-day compliance with SEBI (Portfolio Managers) Regulations and

Draft, review and periodically update PMS policies, SOPs, code of conduct, dealing

• and allocation policy.

• Monitor regulatory changes (SEBI / RBI / Exchanges / Depositories) and implement

required changes in processes and documentation.

2. Investor Onboarding & Documentation

• Oversee PMS client onboarding KYC, FATCA, UBO, risk profiling, suitability,

investment agreements and PoA documents.

• Ensure robust AML / CFT checks, risk classification of clients, and maintenance of

complete documentation trails.

• Support onboarding of FPIs / NRI / HNI clients, including FEMA/SEBI-related

documentation where applicable.

3. Filings, Reporting & Inspections

• Prepare and file periodic PMS reports (monthly/quarterly/annual) with SEBI and

other regulators as applicable.

• Coordinate for SEBI inspections, internal and external audits, including data

collation and response to observations.

• Liaise with Company Secretarial team on ROC, SEBI (LODR) and other group-level

compliance items impacting PMS.

4. Secretarial & Governance Support

• Assist in preparation of Board / Committee agendas, notes, resolutions and

minutes relating to PMS.

• Maintain statutory registers, records and approvals for PMS-related matters.
• Review marketing material, product notes and investor communication for

regulatory and disclosure compliance.

5. Controls, Internal Audit & Risk

• Implement and monitor compliance checklists for PMS investment restrictions,

client-wise guidelines, documentation completeness.

• Support internal audit / compliance reviews and drive closure of action points within

agreed timelines.

Candidate Profile

Qualifications

• Qualified Company Secretary (CS) – ICSI membership mandatory.
• LLB / CA / CFA / NISM capital markets certifications will be an added advantage.

Experience

• 2–6 years of experience in compliance / secretarial roles within PMS / AIF / wealth

management / broking / listed company or similar capital markets setup.

• Exposure to SEBI regulations, AML / KYC, ROC filings, SEBI (LODR), FEMA will be

preferred.

Skills & Attributes

• Strong drafting and documentation skills (policies, agreements, board notes,

regulatory correspondence).

• Comfort with regulatory interpretation, audits and inspections.
• High attention to detail, ownership mindset and ability to work under timelines.
• Strong interpersonal skills to work with cross-functional teams and senior

stakeholders.

What We Offer

• A front-seat role in shaping the PMS compliance and governance framework within

a fast-growing, tech-driven platform.

• Exposure to senior management, regulators, auditors and the broader capital

markets ecosystem.

• Competitive compensation in the 10–18 LPA range, commensurate with experience
• and capability.