Commercial Administrator

ALEMCO; Pune District; On-site; INR 2,688,171 - 4,480,286; Full time

Benefits offered by this job

UAE Employment Visa

Medical Insurance

Annual ticket allowance

Opportunities for professional growth

Job summary

A construction services provider in the UAE is seeking a Commercial Administrator to support their commercial department with administrative and operational tasks. The role involves maintaining documentation, coordinating with various teams, and ensuring compliance with project standards. Ideal candidates have strong MS Office skills and excellent communication abilities. This position offers a total package including salary, UAE visa, medical insurance, and opportunities for professional growth in an innovative environment.

Qualifications

• Experience in administration in a construction or related environment.
• Ability to manage multiple priorities in a fast-paced setting.

Responsibilities

• Maintain and update trackers for RFQs and correspondence logs.
• Ensure proper filing of all commercial documentation.
• Assist in preparation and submission of invoices and reports.
• Coordinate with teams to verify supporting documents.
• Manage scheduling and prepare meeting minutes.
• Monitor timesheets and expense claims for accuracy.

Skills

Proficiency in MS Office Suite

Excellent written and verbal communication skills

Strong organizational and multitasking ability

High attention to detail and accuracy

Team-oriented attitude

Familiarity with procurement processes

Tools

Aconex

SharePoint

Job description

Are you a hands‑on professional with a passion for precision and performance? Join us in delivering high‑quality MEP systems for landmark projects in the UAE.

This role is based on‑site in the UAE and will require relocation. ALEMCO will be visiting India to conduct face‑to‑face interviews in Mumbai, Bangalore, Hyderabad & Pune.

Who we are!

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high‑profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high‑rises.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end‑to‑end construction solutions.

ALEMCO provides integrated MEP and facilities services that power some of the region’s most ambitious developments. From electrical systems to long‑term maintenance, we focus on technical reliability and sustainable performance – supported by an inclusive and skilled team with a passion for engineering excellence.

Why Join Us?

As a Commercial Administrator, you will provide comprehensive administrative and operational support to our commercial department. This role plays a key part in ensuring accurate documentation, efficient coordination, and compliance with project and company standards, supporting cost control, procurement, and contract administration processes.

At ALEMCO, we’re about more than just building iconic structures – we’re about building exceptional careers. As a trusted partner to some of the region’s most ambitious projects, we value innovation, operational excellence, and our people. Join us to deliver Project Planning and Controls initiatives that directly shape our business success, from sourcing candidates to enhancing candidate experiences.

Your Role

• Maintain and update trackers for RFQs, payment certificates, submittals, variations, and correspondence logs.
• Ensure proper filing and referencing of all commercial documentation (both soft and hard copies).
• Assist in preparation, review, and submission of invoices, payment applications, and commercial reports.
• Coordinate with procurement, finance, and project teams to verify supporting documents.
• Manage daily administrative duties, including scheduling meetings and preparing minutes.
• Maintain registers for subcontracts, supplier agreements, and related documentation.
• Monitor timesheets, expense claims, and other cost‑control documents for accuracy.
• Compile commercial correspondence for internal and external stakeholders.
• Provide support during internal/external audits and commercial reviews.
• Follow up on approvals, submissions, and outstanding documents with relevant departments.
• Perform other duties as required, aligned with the needs of the business.

What We’re Looking For

• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking ability
• High attention to detail and accuracy
• Team‑oriented attitude with strong interpersonal skills
• Familiarity with procurement, cost‑control processes, or ERP/document management systems (e.g., Aconex, SharePoint)

What We Offer

• Total package of salary, UAE Employment Visa, Medical Insurance & Annual ticket allowance.
• The chance to contribute to some of the UAE's most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.

Ready to Lead?

If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.

Join ALEMCO and shape the future of infrastructure delivery in the UAE.

Apply today and be part of something extraordinary.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction and Administrative and Support Services

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