Collection Inventory Controller

Nature Morte; New Delhi; On-site; INR 500,000 - 800,000; Full time

Job summary

An esteemed art institution in Delhi is seeking a Collection Inventory Controller to manage both physical and digital art inventory. Responsibilities include accurate cataloguing, documentation, and movement of artworks. The ideal candidate will have a degree in related fields and 2-5 years of relevant experience. Strong skills in Artlogic and meticulous attention to detail are essential. This role is pivotal for maintaining institutional standards of artwork care and systematic inventory control.

Qualifications

• 2–5 years of experience as a registrar, inventory controller, gallery coordinator, or similar role.
• Strong command over digital asset/inventory systems.
• Experience with logistics documentation and movement protocols.

Responsibilities

• Manage end-to-end physical and digital art inventory.
• Ensure systematic, accurate inventory control.
• Conduct inventory audits across multiple locations.

Skills

Artlogic

Inventory management

Organizational skills

Artwork handling

Attention to detail

Education

Bachelor’s/Master’s degree in Museum Studies, Art Management, Art History, or related field

Job description

Job Title

Collection Inventory Controller

Reporting To

Associate Director Ops

Nature Morte Manifesto

Integrity: Our true north. We value honesty, dedication, and a consistent commitment to our core values.

Accountability: We act consistently across situations and people. Nothing is not my work and we go above and beyond to ensure quality and impact.

Transparency: We communicate transparently, especially when stakes are high and act consistently across situations and people.

Role Overview

The Collection’s Registrar is responsible for the end‑to‑end management of Nature Morte’s physical and digital art inventory. This role ensures the accurate cataloguing, movement, tracking, documentation, and condition care of all artworks across locations. The position requires excellent coordination with internal teams, meticulous record‑keeping, and a strong command over database systems, particularly Artlogic.

The Registrar will ensure that every artwork—across exhibitions, storage spaces, consignments, and loans is documented, traceable, and preserved with institutional precision.

Key Responsibility Areas

1. Digital Inventory & Artlogic Management

• Add & Manage Artwork Entries
• Maintain & Update Object Profiles
• Image Data Bank Upkeep

2. Physical Inventory Management

• Manage inventory through challans and all related movement documentation.
• Maintain real‑time visibility of inventory across all locations (self/loaned/consigned).
• Coordinate with Arts team on exhibition calendar details and movement planning.
• Archive consignment agreements and loan agreements.
• Support stock verification—physical inventory vs financial books.
• Prepare MIS reports and inventory dashboards.
• Coordinate proactively with internal teams for movement planning.

3. Collection Management & Care (Audit‑Based)

Quarterly Inventory Audits

Scope of Physical Inventory

Inventory Locations Covered

(PAN India)

Random Audits

• Routine checks across all NM spaces.
• Conduct full row‑by‑row inventory scans with art handlers.
• Flag fragile/sensitive inventory requiring quarterly condition checks.
• Document when each object was last condition‑checked.

4. Artwork Movement Management

Inward & Outward Movements

Inward Receipts

Gate Pass & Shipping Documentation

Outward Movements

Goals of the Role

• Ensure Systematic, Accurate Inventory Control
• Maintain error‑free digital and physical records, ensuring every artwork’s location, condition, and movement is instantly traceable and audit‑ready.
• Strengthen Operational Documentation Rigor
• Build reliable processes for shipment records, audit trails, agreements, movement challans, and Artlogic updates.
• Maintain Institutional Standards of Artwork Care
• Ensure all inventory is tracked, preserved, and handled with museum‑grade precision.

Ideal Candidate Profile

• Bachelor’s/Master’s degree in Museum Studies, Art Management, Art History, Archival Science, or related field.
• 2–5 years of experience as a registrar, inventory controller, gallery coordinator, or similar role.
• Strong command over Artlogic or similar digital asset/inventory systems.
• Experience with artwork handling, logistics documentation, and movement protocols.
• Excellent organisational skills and exceptional attention to detail.
• Ability to coordinate across teams and manage multiple locations.
• Strong sense of accountability and discipline in record‑keeping.
• A deep respect for the integrity, value, and care of artworks.

📩 How to Apply

Interested candidates may share their CVs and relevant details at:

[e-mail]