Chief of Staff

Ajmal Perfumes India; Mumbai; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Ajmal Perfumes India is seeking a Chief of Staff to work closely with the Business Head and leadership of the NHA Division in Mumbai. You will act as a strategic and execution partner to define priorities, track key initiatives, and convert business plans into measurable outcomes.

You will manage MIS and dashboards, coordinate across HR, Finance, Sales, Marketing, E-commerce, and Operations, and drive governance and strategic projects from planning through implementation.

Qualifications

• MBA or PGDM from a reputed institution.
• 5–10 years of experience in strategy, business management, or corporate planning.
• Strong exposure to business analytics, project management, and cross-functional stakeholder management.
• Excellent command of MS Excel, PowerPoint, and data analysis.
• Strong communication, presentation, and interpersonal skills.
• Highly organized with strong follow-up and execution capabilities.

Responsibilities

• Strategic planning and execution with the Business Head on priorities, plans, and deliverables.
• Prepare MIS, dashboards, and management reports; track KPIs, budgets, and performance metrics.
• Coordinate with HR, Finance, Sales, Marketing, E-commerce, Operations, Supply Chain, and Retail to drive priorities.
• Lead or support strategic projects from planning to implementation and conduct market analyses.
• Establish governance with trackers for projects, deadlines, decisions, and ownership; escalate issues when needed.

Skills

MBA / PGDM

Strategic planning

Project management

Cross-functional stakeholder mgmt

MS Excel

PowerPoint

Data analysis

Communication & presentation

Education

MBA / PGDM

Tools

MS Excel

PowerPoint

Job description

We are looking for a highly driven, analytical, and execution-focused Chief of Staff to work closely with the Business Head and leadership team of the NHA Division.

The role will act as a strategic and execution partner to the leadership, ensuring priorities are clearly defined, key initiatives are tracked, cross-functional teams remain aligned, and business plans are converted into measurable outcomes.

Key Responsibilities

1. Strategic Planning & Execution

• Work closely with the Business Head on strategic priorities, business plans, and key initiatives.
• Translate leadership priorities into actionable plans, timelines, and deliverables.
• Track progress of critical projects and ensure timely execution.
• Identify bottlenecks, dependencies, and areas requiring leadership intervention.

2. Business Performance & MIS

• Prepare and maintain regular MIS, dashboards, and management reports.
• Track key business KPIs, budgets, targets, and performance metrics.
• Analyse data and provide insights to support business decisions.
• Prepare presentations and business reviews for leadership meetings.

3. Cross-Functional Coordination

• Coordinate with functions such as HR, Finance, Sales, Marketing, E-commerce, Operations, Supply Chain, and Retail to drive business priorities.
• Follow up with stakeholders on agreed action points and deadlines.
• Ensure effective communication between leadership and various teams.
• Act as an extension of the Business Head in driving important initiatives.
• Prepare meeting agendas, presentations, discussion notes, and action trackers.
• Participate in key meetings and ensure closure of agreed action items.
• Maintain confidentiality while handling sensitive business information.

5. Strategic Projects

• Lead or support special projects assigned by the Business Head.
• Conduct market research, competitor analysis, and business analysis as required.
• Support new initiatives, process improvements, and expansion projects.
• Work on cross-functional projects from planning through implementation.

6. Governance & Follow-Up

• Establish strong review mechanisms for critical business initiatives.
• Maintain trackers for projects, deadlines, decisions, and ownership.
• Escalate delays and critical issues to the leadership team with relevant facts and possible solutions.
• Ensure accountability and closure across stakeholders.

Candidate Profile

• MBA / PGDM from a reputed institution preferred.
• 5-10 years of experience in strategy, business management, consulting, corporate planning, CEO/Business Head's office, or similar roles.
• Strong exposure to business analytics, project management, and cross-functional stakeholder management.
• Excellent command of MS Excel, PowerPoint, and data analysis.
• Strong communication, presentation, and interpersonal skills.
• Highly organised with strong follow-up and execution capabilities.
• Ability to handle multiple priorities in a fast-paced business environment.
• High level of discretion, ownership, and confidentiality.
• Comfortable working directly with senior leadership and managing sensitive/critical assignments.