C-Suite Executive Assistant

360 Labs; Bengaluru; Remote; INR 900,000 - 1,500,000; Full time

Job summary

360Labs is seeking an experienced Executive Assistant to support three senior leaders in Bengaluru, India. You will manage calendars, coordinate travel, and act as the primary liaison with clients and partners across time zones, ensuring smooth operations and proactive responsiveness.

You will be discreet, highly organized, and proactive, using AI tools to draft emails, summarize meetings, and handle routine admin so leadership can focus on high-impact work in a fast-moving AI company.

Qualifications

• 3+ years of experience as an executive assistant or similar role.
• Highly organized with the ability to manage multiple leaders’ priorities.
• Discreet handling of confidential information.
• Polished written and spoken communication; professional client interaction.

Responsibilities

• Run three calendars for the CEO, CTO and CLO, preventing clashes and ensuring focused time.
• Plan travel end to end: flights, hotels, visas, ground transport, itineraries.
• Be the first point of contact for clients and partners; arrange meetings and follow up.
• Prepare every meeting with agendas, background, and documents; capture actions.
• Keep inboxes, expenses and admin moving; organize offsites and events.
• Work AI-native to draft emails, summarize meetings, and automate repetitive tasks.

Skills

Executive support

Multitasking

Calendar management

Tools

AI tools

Job description

360Labs is among Asia's fastest growing AI companies. We build AI agents, enterprise software and products for clients across government, defence, healthcare, fintech and beyond, and we ship fast: working prototypes in days, production systems in weeks. We're looking for an engineer who can take an idea and ship it as a working product, covering data, model, backend, frontend and deployment.

What you will do

• Run three calendars. Manage the schedules of our CEO, CTO and CLO across time zones. Resolve clashes before anyone notices them, protect time for focused work and make sure every meeting has a clear purpose.
• Plan travel end to end. Book flights, hotels and ground transport, arrange visas and build itineraries that answer every question before it’s asked. When plans change at short notice, rebook fast and keep everyone informed.
• Be the first point of contact. Liaise with clients and partners on behalf of our leadership team. Arrange meetings, handle requests and follow up promptly, so every client feels well looked after.
• Prepare every meeting. Make sure each executive walks in ready, with an agenda, background on who they’re meeting and the right documents to hand. Afterwards, capture the actions and see them through.
• Keep everything moving. Manage inboxes, expenses and the admin that comes with supporting three busy executives. Organise offsites, client visits and team events, and make sure nothing slips through the net.
• Work AI-native. Use AI tools to draft emails, summarise meetings, compare travel options and automate the repetitive parts of the job. Save your time for the work that needs judgement.

About you

• You have 3+ years of experience as an executive assistant, ideally supporting several senior leaders at the same time.
• You are exceptionally organised. You can balance three executives’ priorities without dropping anything, and you know which request needs handling now and which can wait.
• You are discreet. You will see confidential legal, commercial and personal information every day, and none of it goes any further.
• You communicate with polish. Your emails are clear and well pitched, and you are warm and assured with senior clients.
• You are proactive and calm under pressure. You anticipate what’s needed before you’re asked. When a flight is cancelled or three meetings collide, you fix it without fuss.
• You are AI-native. You already use AI tools to work faster, and you’re curious about what our engineers are building.
• You are happy working with autonomy in a small, fast-moving remote team, and confident asking questions when you need more context.

We especially want to hear from you if you have

• Experience supporting founders or C-suite executives at a startup or technology company.
• Experience in a legal, professional services or financial services environment.
• A track record of managing complex international travel and events, from offsites to client visits.