Building Operations, Facilities Services

Jones Lang LaSalle Incorporated; Kolkata District; On-site; INR 600,000 - 1,100,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Kolkata is seeking a Building Operations professional to manage preventive maintenance and facilities services on-site. You will coordinate electrical, HVAC, water, and safety systems, liaise with vendors, and uphold OEM and contract-driven maintenance schedules.

The role requires coordinating with Accenture as client, ensuring SLA/KPI targets, and driving health and safety compliance while maintaining accurate records in 360 facility tools.

Responsibilities

• To carry out all engineering & operational procedures
• Ensure proper functioning of Electrical, HVAC, PAC’s, Water, Plumbing, Sanitary Systems, Elevators/Lifts
• Liaise with vendors for maintenance/service practices of M&E contractors
• Ensure that all maintenance related schedules & shutdowns in consultations with OEM & Accenture are followed
• Prepare and collate data related to vendor performance and escalation as required

Job description

## Building Operations, Facilities ServicesApply: On-site: Kolkata, WB: Full time: Posted Today: REQ535589**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Job Aim**To achieve excellence in preventive maintenance programs at site with highest standards. Assist in providing comprehensive facility, contract, and procurement management for technical services to Accenture. Achieve Key Performance Indicators and service level agreements targets**Responsibilities****Financial Management*** To manage and control all critical spares for all installations as per manufacturer recommendations and inventory* Coordinate with AEM for collating all R&M requirements quarterly basis.* Follow up for assigned PO, work completion as per PO until invoice submission.**Operations Management*** To carry out all engineering & operational procedures* Ensure proper functioning of the following system in the facility* All Electrical Systems* All HVAC system* All PAC’s* Water, Plumbing, Sanitary Systems* Elevators/Lifts* Cafeteria equipment’s* To liaise with the vendors for maintenance/service practices of M&E contactors to deliver quality work practices in line with the manufacturer recommendations.* To ensure that all maintenance related schedules & shut down in consultations with OEM & Accenture are followed.* Daily inspection of log books, history card, checklist, escalation charts, OCP & PPM schedules etc. for a better management of engineering systems* To ensure and guide the technical staff attends & work for closures for all F&S technical related issues in the facility.* To adhere to 52 weeks annual M&E maintenance schedule.* To maintain consistency on agreed SLA & KPI.* To participate during emergency evacuation procedure and manage all health & safety issues. 1Prepare and collate data related to vendor performance and escalate as required.* Ensure proper usage & functioning of e-fit facility tool (IMT, VMT, Sites ops modules, Site Inspection Tool) as per defined scope.* Ensure all PM work orders in 360 facility tool/ Archibus are closed and escalate in case of any deviation. Track and close all builder related queries in QMS on monthly basis.* Conduct M&E onboarding process, back to Basic as defined.* Ensure all the mandatory trainings are conducted as per schedule and track for attendance.* Coordinate for execution of works related to IC requests without escalations.* Conduct interview for M&E new joiners.* Ensure 100% usage of online work permit tool and upload incidents in the incident tool.* Proper handing & taking over tabs which are utilized for taking equipment readings.* Conduct central store audit, BMS store audit and BMS audit on monthly basis.* Facility walk around and ensure Walk around map & Guide is followed and maintained.* Coordinate with DM team for any issues that need help.* Important and VIP client visits to be coordinated with Events team and should be managed without escalations.* Ensure to close the Seibel tickets on time & weekly once do analysis for repeated complaints and highlight to CE* Ensure to support for all client audits /Internal & External audits* Ensure the functionality of all technology tools in the facility**Records Management*** To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities.* To update & maintain all records on daily basis (Log books, History Cards, Equipment details, Service Reports, Incident Reports etc.)**Estate Management*** To ensure Daily, Weekly, Monthly, Quarterly, Half Yearly & Yearly records are prepared and sent to the chief engineer for all engineering related activities* Ensure visit and inspect all the critical areas maintained by builder wherever allowed on a daily basis – (Chiller, HT, DG, LT, LMR, STP and pump rooms)* Ensure daily co-ordination with the builder on the diesel / water* Track & ensure all the activities are performed by the builder as per the contract like FAPA test, Façade glass cleaning etc.,* Follow up on all the invoices submission by the builder on time* Intimate on any deviation in builder operation and follow up on closure**Reporting Management*** Daily Report – DSR/walk around guide, SLA Report, Engineering report* Weekly report – Major highlights, zonal point, Weekly R&M tracker* Monthly Report –MMR, fortnightly central store SIH report, Energy Report, IIEE Report, Major works carried out report & Equipment Status Report, LCD Projector Report, Statutory Compliance Report, Monthly report* Escalation to be followed during an incident as per escalation matrix.**Location:**On-site –Kolkata, WB**Scheduled Weekly Hours:**48