Branch Administrator

SGS India; Purba Medinipur; On-site; INR 500,000 - 750,000; Full time

Job summary

SGS India in Haldia seeks a Branch Administrator to oversee branch/operations administration, liaise with statutory bodies, coordinate HR/payroll, manage finance and IT controls, and support procurement and QHSE compliance. This role reports to the Regional Branch Manager and requires strong organizational and financial skills.

Ideal candidates have a graduate degree in Administration Management, at least 5 years in a similar role, and fluency in English with solid MS Office capability.

Qualifications

• Graduate degree in Administration Management is preferred.
• Minimum 5 years of experience in Business/Function.
• Strong working knowledge of Branch/Operations Unit management.

Responsibilities

• Administer Branch/Operations Unit and ensure smooth daily operations.
• Liaise with statutory & government bodies for compliances and licenses.
• Coordinate HR joining/separation and payroll activities locally.
• Implement IT policies in coordination with Regional IT Coordinators.
• Manage procurement guidelines and service contracts.
• Oversee QHSE compliance, audits and monthly reporting to HQ.
• Coordinate financial workflows, PO reporting and banking ops.
• Support BCM planning and branch readiness with the Regional Manager.
• Handle travel cost claims and negotiate with travel vendors.

Skills

Fluent English

MS Office

Organizational skills

Financial skills

Team player

Communication

Education

Graduate degree in Administration Management

Tools

MS Office

Job description

slyJob Location - Haldia

Role & responsibilities

BRANCH ADMINISTRATOR (B & C TYPES)

PRIMARY RESPONSIBILITIES

Be responsible for administration of Branch/Operations Unit

REPORTING

• Regional Branch Manager (solid)

SPECIFIC RESPONSIBILITIES

1. Liaison with Statutory & Government bodies

Ensure compliances, approvals, licenses and liaison with government agencies in consultation with regional HR, IT, Finance, QHSE.

2. Human Resources

Ensure administrative support to Regional Branch Manager:

• Coordinate and process Sub Contract agreements in coordination with HR, Legal and/or Business
• Coordinate employment joining and seperation formalities
• Handle transactional HRIS and payroll activities locally
• Coordinate employee and industrial relations, labour-specific legal and disciplinary matters in consultation with Regional HR
• Support the Regional Branch Manager in execution and coordination of corporate policies, processes and systems
• Maintain and control records of leave, attendance and time sheet in the branch/Operations Unit

3. Finance

• Ensure implementation of Finance Procedure manual, including Delegation of Authority Matrix in the Branch / Region
• Ensure smooth flow of primary source of documents to Corporate office for data entry
• Keep track of movements, ensure insurance coverage of all additions and timely disposal of old/obsolete assets
• Ensure timely follow up for collection of TDS Certificates
• Update and report all open Purchase Orders on monthly basis
• Report timely to Regional Branch Manager on any upcoming claims
• Liaise with Taxation Manager for current compliance and ongoing matters under indirect taxes
• Coordinate with Finance Manager for banking operations

4. IT

• Ensure implementation of IT policies in coordination with Regional IT Coordinators
• Ensure set up and maintenance of server room environment and controls

5. Procurement

• Follow the corporate Procurement guidelines

6. QHSE & Compliance

• Follow-up on integrity training status in the Branch and send monthly status report to Compliance
• Ensure all QHSE Policies, plans and requirements including statutory & regulatory, are complied with in the Branch
• Facilitate monthly QHSE meetings and review QHSE performance of the Branch against the defined indicators to ensure that targets are achieved and report to the Regional Branch Manager
• Ensure that all audits are followed up and the CARs closed in a timely manner in consultation with QHSE and Businesses
• Ensure that HSE aspects are considered in all activities and operations and staff induction
• Ensure effective emergency plans, equipment and mock evacuation drills are implemented in all facilities in the Branch
• Lead HSE initiatives for a safe and hygienic work environment and ensure that reporting of near-misses, hazards, and safety/security incidents is done to the QHSE national team
• Ensure security of facilities, personnel, data, etc. as per applicable guidelines

7. Business Continuity Management (BCM)

• Liaise with Regional Branch manager to understand the BCM plan and ensure team readiness

8. Facility Management

• Finalize and execute all lease agreements of properties at the Branch/Operations Unit in consultation with Regional Branch Manager
• Finalize and execute all service contracts and annual maintenance contracts cost-effectively
• Ensure that all required utilities (Type - e.g. electricity, water, gas - Legality, Capacity) and commercial connections meet business demands
• Maintain IT equipments including UPS

9. Travel Cost management

• Ensure claims are submitted with supporting documents and within specified limits
• Negotiate with local travel vendors and hotels

Preferred candidate profile

• Graduate degree, preferrably in Administration Management
• Minimum 5 years of experience in Business/Function
• Strong working knowledge of all aspects of Branches/Operations Units
• Ability to effectively work with different people across and outside the organization
• Team player
• Ability to build trust, respect and confidentiality
• Show adequate balance between firmness and diplomacy
• Ability to work under own initiative and independently
• Ability to work un der pressure and to coordinate several activities simultaneously
• Flexible approach to work and able to react effectively to a rapidly changing environment
• Be a change agent and model, challenge the status quo and bring creative solutions
• Financial skills
• Organizational skills
• Fluent English on top of the local language
• Knowledge of IT systems, particularly MS Office applications