BISA - Finance and Administrative Assistant

CIMMYT; Jabalpur; On-site; INR 400,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Job summary

The Borlaug Institute for South Asia (BISA) in Jabalpur, MP, invites applications for a Finance and Administrative Assistant. The role entails managing accounting records, ensuring timely payments, and maintaining books in accounting software, with a 12-month fixed-term contract and potential extension subject to funds.

Citizen-focused finance operations include audits, compliance with IT Act, PF, GST, and labour laws, plus liaison with banks and HQ.

Qualifications

• Graduate in Commerce or Business Administration with 3-4 years of finance and taxation experience.
• Experience in development/not-for-profit sectors is a plus.
• CA Inter/CMA Inter candidates preferred.
• Fluent written and spoken English.
• Solid knowledge of relevant laws and statutory requirements.
• Proficient with QuickBooks, MS Office and accounting software.
• Ability to work under pressure and manage multiple priorities.
• Quick learner and adaptable to changing needs.
• Competencies: customer orientation, pro-activity, relationship management, problem-solving, communication, teamwork, achievement orientation.
• Creative thinking, integrity and good communication are essential.

Responsibilities

• Timely updating of accounting records such as bank accounting, journal entries and GL farm account reconciliations.
• Ensure timely payment to vendors, staff advances and claims.
• Maintain book of accounts in accounting software.
• Prepare bank reconciliations and other monthly reconciliations.
• Ensure compliance with IT Act, PF, GST, labour acts, etc.
• Timely closing of farm books and submission of documents to HQ.
• Execute month-end checklist and controls.
• Liaise with local banks and authorities.
• Raising funds requests to Delhi office.
• Review asset register with HQ; review monthly reconciliations.

Skills

English fluency

Financial accounting

Taxation

Budgeting

GST knowledge

MS Office

Accounting software

Attention to detail

Teamwork

Education

Commerce or BBA degree

3-4 years finance experience

CA Inter/CMA Inter preferred

Tools

QuickBooks

MS Office

Job description

The Borlaug Institute for South Asia (BISA) is a non-profit international research institute dedicated to food, nutrition, and livelihood security as well as environmental rehabilitation in South Asia, which is home to more than 300 million undernourished people. BISA is a collaborative effort involving CIMMYT and the Indian Council for Agricultural Research(ICAR). Please refer to this website for more information:

BISA is looking for an outstanding, self-motivated, and result-oriented professional for the position of Finance and Administrative Assistant.

The location of this position will be Jabalpur, M.P.

The main responsibilities are:

• Timely updating of accounting records i.e. Bank accounting, processing journal entries, GL farm account reconciliations.
• Ensure timely payment to vendors, staff advances and claims.
• Maintain book of accounts in accounting software.
• Prepare Bank Reconciliation Statements and other reconciliation on a monthly basis.
• Ensuring full compliance with regard to IT Act, PF, GST, labour Act etc.
• Timely closing of farm books and submission of closing documents to HQ.
• Execute month-end checklist and controls.
• Guide farm staff members for the procedures to be adhered as per the finance policy.
• Handling and updation of monthly cash book.
• Establish and maintain system of internal controls over financial reporting and compliance.
• Manage internal and external audits. Ensure implementation of audit recommendations at farms.
• Laisoning with local bank & other authorities.
• Raising Funds Request to Delhi office.
• To review the asset register prepared by the Operations Assistant with the books of account on monthly basis.
• Monthly review of log books for vehicles.
• Monthly review of the reconciliations prepared by the Operations Assistant.
• To review the quotes and comparative statements prepared by the Operations Assistant before sending the same to HQ for issuance of Purchase Order.
• To review the Labour records/ other supporting documents verified by the Operations Assistant before sending the same to HQ for processing the payments.
• Prepare the Consumables valuations.
• Prepare the Crops in field valuations.
• Any other duties that may be assigned by supervisor.

We are seeking candidates with the following qualifications, skills, and attitudes:

• Graduate in Commerce or Business Administration from a reputed institution with 3-4 years of experience in finance, accounting, and Taxation.
• Experience in Development Sector/Not-for-Profit organizations will be an added advantage.
• CA Inter/CMA Inter candidates will be given preference.
• Fluent written and spoken English.
• Sound knowledge of all relevant laws and statutory legal requirements
• Well versed with Quick Books, MS Office packages and other accounting software packages.
• Capability to work under pressure and to manage multiple priorities
• Necessary skills to learn quickly and flexibility to adapt to changing needs.
• The selected candidate must exhibit the following competencies: Customer Orientation, Pro-activity, Relationship Management, Problem-Solving, Communication, Teamwork and Achievement Orientation
• Must have ability of thinking creatively, teamwork, Integrity and good communication skills.

The position is for an initial fixed-term contract of 12 months, after which further employment is subject to performance and the continued availability of funds. BISA offers an attractive remuneration package, with a range of benefits including health insurance.

Please note that only short-listed candidates will be contacted.

BISA is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.