Associate - Contracts

PeopleStrong; Thane; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

PeopleStrong in Thane is seeking a Contracts Associate for the Contracts & Tendering team (MEP/CIVIL/FINISHES). The role focuses on day-to-day contract administration, supplier correspondence, and maintaining contract data.

You will support pre-qualification, tender preparation, evaluation reports, cost control, and budgeting activities, with exposure to SAP and vendor management.

Qualifications

• BE Civil with proven real estate contracts experience.
• 10-12 years of Real Estate background with exposure in contract negotiations and post-award administration.
• Fluent in English (spoken & written).

Responsibilities

• General contract administration and correspondence with consultants, contractors and vendors.
• Post award administration including obtaining compliances, evaluation reports and record keeping.
• Estimation & budgeting based on current market rates; prepare rate analyses and track variances.

Skills

Negotiation

Communication

Leadership

Education

BE Civil

Tools

SAP

Job description

SECTION I: BASIC INFORMATION ON THE POSITION

UJR Name Team member - Contracts & Tendering (MEP/CIVIL/FINISHES) Designation / Role name Contracts Associate

Function Contracts and Procurement Sub Function Contracts

Band 5 Manager/ Individual Contributor Individual Contributor

SBU Realty Location Thane

UJR Code

SECTION II: ORGANIZATIONAL RELATIONSHIPS

Direct Reporting Indirect (Dotted) Reporting

Next Level or Skip Level Supervisor / Manager COO

Head Contracts & Procurement

Position Cluster Head- Contracts & Procurement

Number of positions reporting to the role Team member

Position titles of reportees NA

SECTION III: PURPOSE OF THE ROLE

Responsible for managing the day-to-day administration of contracts.

SECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

1. General
   • Correspondence with Consultants/Contractors/Vendors/Suppliers.
   • A Good Knowledge & Back ground of Value Engineering & Cost Control.
   • Maintaining Data Bank of all Contractors/Vendors/Suppliers
2. POST AWARD CONTRACT ADMINISTRATION
   • Follow up & obtaining of commercial, technical & statutory compliances as per award of contract
   • Preparation of Contractor/Vendor evaluation reports
   • Knowledge of Extra Items/Claims related to various contracts
   • Record keeping of all Contracts, Securities/BG and related documents.
   • Should be able to handle Audit related to contracts/wo post award.
3. ESTIMATION / BUDGETING / QUANTITY SURVEYING
   • Estimation / Budgeting based on current market rates
   • Tracking of cost / expenses committed & variances with budget
   • Making / verifying rate analysis as per current market rates

SECTION V: KEY RESULT AREAS

Key performance goals for the role: Critical outcomes of a job contributing to the organization's and role’s success Weightage (should add up to100%)

• 1) Pre Qualification of new bidders and selecting bidders for floating tender Document / RFQ,
• 2) Getting concurrence from the Design and Operations team on the bidders selected for tendering process,
• 3) Preparation of Tender Document / RFQ by compiling the drawings, technical specifications, scope of work, BOQ, General conditions and Special conditions and floating the same to in soft copy and / or hard copy to the selected bidders.
• 4) Arranging & Conducting pre-bid meeting with selected Contractor and Consultant to resolve the technical queries raised by them.
• 5) Receiving Quotations from the selected bidders and verifying the same technically with given technical specifications and drawings. 30%

• 1) Verification of drawing if required and BOQ as per requirement at site.
• 2) Getting quotations from selected 3 vendors for small & regular works as per the scope of work.
• 3) Preparing comparative statement and conducting negotiation meeting,
• 4) Selecting vendor based on final no-regret offers.,
• 5) Preparing Note for Record along with all the supportings and getting it signed from all the officials 40%

• 1) Create vendor code and Service master in SAP
• 2) Preparation of BOQ in excel format to enable the Operations Team for raising the Service PR in SAP.
• 3) Preparing and Floating RFQ through SAP, Maintaining quotations and preparation of Comparative statement.
• 4) Preparing WO / PO in SAP based on the final approval in note for approval,
• 5) Amending WO / PO in SAP as per the requirement at site based on existing WO/PO. 30%

TOTAL 100%

SECTION VI: FINANCIAL ACCOUNTABILITY & GEOGRAPHICAL SCOPE (as applicable)

Financial Accountability (with exclusive authority)

Geographical Scope Thane

SECTION VII: KNOWLEDGE, EXPERIENCE, SKILLS AND ABILITIES

Education Qualification BE Civil

Technical & Professional Knowledge required

(What someone NEEDS TO KNOW)

• Integrity
• Planning & Organising
• Quality Orientation & Commercial Acumen
• Professional Competence & Due Care
• Strong Negotiation Skills
• Communication & Interpersonal Skills

Experience required

(What someone NEEDS TO HAVE DONE) 10 -12 years of Real Estate background experience is mandatory with exposure in Contract negotiations, Post award contract administration, estimation & budgeting.

Should be fluent in English (Spoken & written)

Essential RLC for the role

(Essential Leadership Competencies that need to be demonstrated or how they NEED TO BEHAVE) Drive Results

Inclusive leadership.

Active collaboration

Personal Attributes required

(Personal qualities, motivations, and preferences likely to enhance performance in the role) Self-driven with interpersonal communication and problem solving skills.

Domain/ Functional skills required Strong Negotiation Skills Communication & Interpersonal Skills

SECTION VIII: KEY INTERACTIONS

Internal (Key interactions within the organization) Nature or purpose of interaction

Manager and HOD For advises and approvals

External (Key Interactions outside the organization) Nature or purpose of interaction