Manager Contracts & Procurement in Real Estate

The House of Abhinandan Lodha; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

The House of Abhinandan Lodha, based at Mumbai Head Office, seeks a Manager Contracts & Procurement to lead contract formulation, award, administration and closure within the Contracts & Procurement department.

You will negotiate with vendors, prepare RFPs, standardize GCC/SCC, issue orders, track billing and ensure compliance with statutory regulations while driving process improvements and regional sourcing initiatives.

Qualifications

• Civil Engineer with 5–10 years of relevant experience in contracts and procurement.
• Experience drafting, negotiating and administering contracts.
• Knowledge of GCC/SCC and vendor management desirable.
• Ability to coordinate with internal teams and external vendors.

Responsibilities

• Scoping contract requirements and developing RFPs/tenders using templates.
• Shortlisting vendors and conducting reference checks.
• Drafting agreements and standardizing GCC/SCC documents.
• Releasing work orders and generating purchase orders.
• Ensuring regulatory compliance and on-time material deliveries.
• Maintaining vendor relations and resolving contract issues.
• MIS reporting and process improvement initiatives.

Skills

Contract negotiation

Vendor management

Procurement strategy

Contract risk assessment

Stakeholder communication

Project understanding

Material knowledge

Education

Civil Engineer degree

Job description

DESIGNATION: Manager Contracts & Procurement

DEPARTMENT NAME: Contracts & Procurement

LOCATION: Mumbai HO (Lower Parel)

REPORTING TO: Procurement Head

Basic Purpose of the Position

The incumbent will be based at Head office in contracts and procurement vertical and shall be responsible for formulating Contracts, Award of Contracts, Administer the contracts and Closure of contracts.

This involves negotiating with vendors and suppliers, drafting agreements, contractual correspondences, managing claims and extra works, periodic monitoring of billing & material reconciliations. The incumbent will also be responsible for developing regional resources from Process and Knowledge perspective.

Role Responsibilities

1. Scoping of Contract Requirement

• Reviews requirements placed by other teams (technical/ material/ service) and develops RFP/tenders using available template
• Checks for available vendors from empaneled/ internal list
• Identify and PQ new vendors, Update empaneled list.
• Consolidates and analyze submitted quotations
• Validates and cross checks prices quoted by vendors

2. Short listing Contractors/ vendors

• Help regional teams to shortlists vendors basis the quotation rates, reviews and recommendations by HO/ peers
• Conducts reference checks for vendors- profile of the company, quality of the contractors works in the market, visiting site of contractor/vendors
• Recommends to HO for obtaining approvals

3. Contract Formulation

• Drafts agreements / contracts basis base rate,
• Standardize GCC, SCC and other related documents.
• Releases Work order to the vendor in predefined template
• Generates purchase order to vendors
• Ensures contractors provide the documents as required viz. Bank Guarantee/Warranties

4. Contract Administration

• Ensures contractors follow statutory regulations as required by law
• Ensures material is delivered as per pre-defined schedule
• Acts as an arbitrator between the contractor & project team to resolve Issues related to interpretation of contracts through clarifying the intent of the clause in the contract to both parties
• Maintains regular contact with contractors

5. MIS and Reporting

• Prepares consolidated rate sheets of items / awards.
• Documents and keeps track of reviews for each vendor/ consultant for future references.

6. Process Adherence

• Complies with company defined guidelines and processes
• Adheres to project timelines

7. Process Improvemet

• Identifies processes/procedures in own work area that need improvement
• Recommends process improvement ideas to streamline efficiency/ costs/ productivity
• Undertakes process improvement activities in own work area

Working Relationships (Internal and External)

Internal Interfaces:

epartments - For all contract related issues with respective consultant/vendor

External Interfaces:

Vendors / Consultants / Contractors - Negotiation for purchase, placing purchase order

Position Specifications (Know-How, Skills and Knowledge for this position)

Experience & Educational Qualification Required :

Civil Engineer with 5-10 years of relevant experience.

Functional/Technical competencies :

• Market knowledge- vendor base in construction industry
• Understanding of pricing
• Understanding of Contracts
• Negotiation skill
• Project understanding
• Product Knowledge
• Material knowledge