Assistant Scheme Administrator - Organic Certification

FoodChain ID Group, Inc; Mumbai; On-site; INR 300,000 - 400,000; Full time

Benefits offered by this job

Hands-on exposure to diverse certification schemes

Continuous learning and training opportunities

Competitive compensation

Job summary

FoodChain ID Group, Inc seeks an Assistant Scheme Administrator for Organic Certification in Mumbai. The role involves supporting the certification team, handling audit document reviews, and managing the certification database.

This position requires a relevant university degree and offers hands-on exposure to organic certification schemes and EU regulatory frameworks. The contract is renewable based on performance, providing a dynamic environment for growth.

Qualifications

• A relevant degree or comparable level in a relevant discipline.
• Relevant industry experience of up to 1 year.
• Training on Organic standards.

Responsibilities

• Ensure optimal operations of the certification division.
• Review scheme requirements and update audit guidelines.
• Maintain certification database and manage filing systems.
• Handle client communications professionally.
• Initiate and arrange sampling of commodities.

Skills

Knowledge of the quality management system

Attention to detail

Client communication

Education

Relevant University degree in Agriculture/Horticulture/Food Technology/Aquaculture/Apiculture/Animal Husbandry

Job description

Position Title: Assistant Scheme Administrator - Organic Certification

Employment Type: Contractual Position (Renewable basis performance)

Location: Mumbai

Experience: 1 year (Freshers can also apply)

Department: Organic Certification

Reporting To: Certification Manager

FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data‑driven services that help bring safe, compliant, and sustainable products to market. With teams across the globe, we combine deep technical expertise with practical, market‑focused solutions to help customers navigate complex regulatory and certification landscapes.

Role Overview:

We are seeking a dedicated Assistant Scheme Administrator to support our certification team in maintaining the highest standards of audit review and compliance. The role focuses on audit document review, scheme compliance, and certification database management, making it an ideal fit for candidates with a relevant academic background and a keen eye for detail.

Key Responsibilities:

• Ensure the optimal day‑to‑day operations of the certification division.
• Review new scheme requirements and update audit guidelines, accordingly, keeping inspectors informed of any changes.
• Ensure that the most current version of the checklist is used at all audits.
• Complete all relevant internal training, authorisations, and any external training or examinations as required by the applicable scheme.
• Maintain the certification database and manage filing systems in an organised and up‑to‑date manner.
• Handle client communications in a professional and timely manner.
• Carry out Tracenet and Traces operations for the EU.
• Issue Transaction Certificates and certificates under other applicable standards.
• Maintain and operate traceability systems, including the internal TC system.
• Initiate and arrange sampling of commodities as required.
• Maintain the certification database and ensure records are accurate and current.
• Manage client communications and filing systems in a professional and timely manner.
• Carry out any other related tasks assigned by management.

Why Join Us?

Join a globally recognised leader in food safety, certification, and sustainability, where your work directly contributes to bringing safe and compliant products to market. You will gain hands‑on exposure to diverse organic certification schemes and EU regulatory frameworks, while growing through continuous learning and training opportunities. Be part of a technically strong, values‑driven global team with competitive compensation and clear career growth prospects.

Qualifications:

• Relevant University degree or a comparable level in a relevant discipline (Agriculture/Horticulture/food technology/ aquaculture/apiculture/animal husbandry relevant to the scope of certification)
• Relevant Industry experience of up to 1 year
• Relevant Training on Organic standards
• Knowledge of the quality management system.

This is a contractual position with an initial duration of one year, renewable based on performance.