Assistant Scheme Administrator - Organic Certification

FoodChain ID Group; Mumbai; On-site; INR 350,000 - 550,000; Part time

Job summary

FoodChain ID Group in Mumbai seeks an Assistant Scheme Administrator for Organic Certification on a contractual basis. You will support the certification team by reviewing audit documents, ensuring scheme compliance, and maintaining the certification database.

The role involves updating audit checklists, coordinating with inspectors, handling client communications, and performing Tracenet/Traces operations for the EU, with initial one-year duration renewable based on performance.

Qualifications

• University degree in relevant field.
• Up to 1 year of industry experience.
• Training on Organic standards.
• Knowledge of quality management system.

Responsibilities

• Review audit documents and update guidelines for audits.
• Ensure use of the current audit checklist.
• Maintain the certification database and filing systems.
• Handle client communications professionally.
• Carry out Tracenet and Traces operations for the EU.
• Issue Transaction Certificates and certificates under standards.
• Arrange sampling of commodities as required.

Skills

Attention to detail

Documentation

Client communication

Quality management knowledge

Education

University degree in Agriculture/Horticulture/food technology/ aquaculture/apiculture/animal husbandry

Tools

Tracenet

Traces

Job description

Assistant Scheme Administrator - Organic Certification

Position Title: Assistant Scheme Administrator - Organic Certification
Employment Type: Contractual Position (Renewable basis performance)
Location: Mumbai
Experience: 1 year (Freshers can also apply)
Department: Organic Certification
Reporting To: Certification Manager
Company Overview: FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market. With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes
Role Overview: We're looking for a dedicated Assistant Scheme Administrator to support our certification team in keeping audit review and compliance running smoothly. The role focuses on reviewing audit documents, ensuring scheme compliance, and managing the certification database — making it a great fit for candidates with a relevant academic background and a sharp eye for detail.
Key Responsibilities:

• Ensure the optimal day-to-day operations of the certification division.
• Review new scheme requirements and update audit guidelines, accordingly, keeping inspectors informed of any changes.
• Ensure that the most current version of the checklist is used at all audits.
• Complete all relevant internal training, authorisations, and any external training or examinations as required by the applicable scheme.
• Maintain the certification database and manage filing systems in an organised and up-to‑date manner.
• Handle client communications in a professional and timely manner.
• Carry out Tracenet and Traces operations for the EU.
• Issue Transaction Certificates and certificates under other applicable standards.
• Maintain and operate traceability systems, including the internal TC system.
• Initiate and arrange sampling of commodities as required.
• Maintain the certification database and ensure records are accurate and current.
• Manage client communications and filing systems in a professional and timely manner.
• Carry out any other related tasks assigned by management.

Why Join Us?
Join a globally recognized leader in food safety, certification, and sustainability, where your work directly contributes to bringing safe and compliant products to market. You will gain hands‑on exposure to diverse organic certification schemes and EU regulatory frameworks, while growing through continuous learning and training opportunities. Be part of a technically strong, values‑driven global team with competitive compensation and clear career growth prospects.
Qualifications:

• Relevant University degree or a comparable level in a relevant discipline (Agriculture/Horticulture/food technology/ aquaculture/apiculture/animal husbandry relevant to the scope of certification)

• Relevant Industry experience of up to 1 year
• Relevant Training on Organic standards
• Knowledge of the quality management system.

This is a contractual position with an initial duration of one year, renewable based on performance.

Do you have the University degree in Agriculture/Horticulture/Food technology/ Aquaculture/Apiculture/Animal husbandry?*

Do you have relevant industry experience?*

Do you have relevant training on Organic standards?*

Do you have knowledge of the quality management system?
If yes, please mention in detail below.*