Assistant - Programme Implementation (Project Assistant)

Bal Raksha Bharat; Tirupati; On-site; INR 300,000 - 420,000; Full time

Job summary

Bal Raksha Bharat invites a Project Assistant to support day-to-day operations for the Viksit Gaon Pilot Project in Varadaiahpalem and Bathalavallam Gram Panchayats, Tirupati District, Andhra Pradesh. The role involves organization of health camps, trainings, community meetings and coordination with PHC, AWWs and Gram Panchayats to ensure timely, quality outputs.

The candidate will assist the Assistant Manager and field team, maintain project records, and help with data collection, reports and

Qualifications

• Graduate-level education in social or health-related fields from a recognised university.
• Post-graduate degree will be an advantage.
• Fluency in Telugu essential; working knowledge of English; Hindi/Tamil is an advantage.
• Working knowledge of MS Word, Excel and email; ability to use smartphone-based apps for data entry.

Responsibilities

• Support implementation, coordination and documentation for the Viksit Gaon Pilot Project.
• Coordinate with health facilities, Anganwadi workers and Gram Panchayats to organise activities.
• Arrange trainings, camps and community events with logistics and field coordination.
• Prepare attendance, activity reports and field documentation; ensure data quality.
• Support administration, procurement and compliance with BRB policies.

Skills

Field coordination

Community mobilisation

Documentation

Telugu fluency

MS Word/Excel

Education

Graduate in Social Work, Social Sciences, Nursing, Nutrition/Home Science, Public Health or equivalent; Post-graduate advantage

Tools

MS Word

Excel

Smartphone-based data apps

Job description

CHILD SAFEGUARDING

Level 1: The role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

Level 2: Either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a regulated position (Finance, Monitoring Evaluation, Legal etc.); therefore a police check will be required.

Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in programs; or are visiting programs; therefore a police check will be required.

ROLE PURPOSE

The Project Assistant will provide day-to-day operational, coordination and documentation support for implementation of the Viksit Gaon Pilot Project in Varadaiahpalem and Bathalavallam Gram Panchayats, Tirupati District, Andhra Pradesh. S/he will support the Assistant Manager and the field team to organise health camps, trainings, community meetings and events, coordinate with the PHC, sub-centres/AAMs, Anganwadi Centres and Gram Panchayats, and maintain accurate project records so that all planned activities are completed on time and with quality.

SCOPE OF ROLE

• Scope: To support field-level implementation, coordination, logistics and documentation of the Viksit Gaon Pilot Project in 2 Gram Panchayats (3 villages), Varadaiahpalem Mandal, Tirupati District, Andhra Pradesh.
• Reports to: Assistant Manager - Viksit Gaon Project
• Staff reporting to this post: No
• Budget Responsibilities: No

ROLE DIMENSIONS

• Field-based support role with regular visits to the PHC, sub-centres/AAMs, Anganwadi Centres and villages; full-time
• Context: Development / Humanitarian
• Project: Viksit Gaon Pilot Project (Shubh Aarambh 2.0 - Ek Nayi Pehal) - an integrated, convergence-led model for rural health and nutrition transformation in Varadaiahpalem and Bathalavallam Gram Panchayats (3 villages, ~10,700 population, 14 Anganwadi Centres, 1 PHC and sub-centres/Ayushman Arogya Mandirs), Varadaiahpalem Mandal, Tirupati District, Andhra Pradesh.

KEY AREAS OF ACCOUNTABILITY

1. Implementation support

   Support the Assistant Manager and Village Health Nutrition Mobilizers in carrying out planned activities as per the annual work plan and timelines.

   Assist in organising integrated health, nutrition and anaemia screening camps - coordinate with the PHC team, ANMs, ASHAs and AWWs, mobilise beneficiaries, and arrange venue, equipment, registers and supplies.

   Support the distribution, installation and tracking of equipment and materials at health facilities and AWCs (e.g., weighing scales, infantometers, stadiometers, teaching-learning materials, IEC materials), and maintain inventory records.

   Assist in follow-up of referred beneficiaries (anaemia, SAM/MAM and other cases) in coordination with ASHAs, ANMs, AWWs and mobilisers.

2. Community mobilisation and coordination

   Support mobilisation for VHSNDs, caregiver group meetings, health awareness sessions, nutrition demonstrations, Poshan Vatika activities and community campaigns.

   Support regular meetings of Jan Arogya Samitis (JAS/RKS), SHGs and community volunteers; assist in preparation of agenda, invitations, minutes and follow-up.

   Maintain regular contact with the Health Department, ICDS/WCD and Gram Panchayat functionaries and support the Assistant Manager in convergence activities.

3. Training and event logistics

   Make logistical arrangements for trainings, supportive supervision visits, review meetings, Village Health Awards and other community events.

   Support donor/visitor visits, including logistics, field coordination and documentation.

4. Documentation and data support

   Prepare minutes, attendance sheets, activity reports and photo documentation of camps, trainings, meetings and events; maintain well-organised project files, both hard copy and soft copy.

   Support collection of case stories and best practices from the field.

   Assist the MIS Coordinator with timely collection, entry and verification of field data; ensure registers and formats are filled completely and correctly.

   Prepare simple weekly and monthly field activity updates for the Assistant Manager.

5. Administration, finance support and compliance

   Support the maintenance of project office records, stock registers and asset registers; assist with procurement documentation as per BRB procedures.

   Collect, check and compile supporting documents (bills, vouchers, attendance) for timely submission to finance and ensure compliance with BRB financial norms.

   Follow BRB's Child Safeguarding Policy, anti-harassment policy, code of conduct and staff charter at all times.

   Undertake any other responsibilities assigned by the Line Manager in the interest of the project.

Indicative performance measures

• Camps, trainings and meetings organised and documented as per plan.
• Timely and complete submission of reports, registers and supporting documents.
• Follow-up of referred beneficiaries completed; stock and material records up to date.

BEHAVIOURS (Values in Practice)

Accountability

Takes responsibility for completing assigned tasks on time and with quality, and for the records and resources entrusted to him/her.

Ambition

Shows a strong desire to learn, grow and contribute to achieving the project s goals for mothers and children in the villages.

Collaboration

Works willingly with the team, ASHAs, ANMs, Anganwadi workers, Panchayat members and community volunteers to get the work done together.

Creativity

Comes up with practical ideas to make camps, sessions and community events more engaging and participatory.

Integrity

Is honest and truthful in work and records, respects the community, and acts in line with BRB's values and Child Safeguarding Policy.

QUALIFICATIONS

Graduate in Social Work, Social Sciences, Nursing, Nutrition/Home Science, Public Health or any other discipline from a recognised university; a Post-graduate degree will be an advantage.

EXPERIENCE AND SKILLS

1-3 years of experience in a project support, field coordination or community mobilisation role with an NGO, health facility or government department.

Prior experience in health, nutrition or early childhood programmes and exposure to working with ASHAs, ANMs, Anganwadi workers or SHGs will be an advantage.

Fluency in Telugu is essential; working knowledge of English; knowledge of Hindi/Tamil is an advantage.

Working knowledge of MS Word, Excel and email; ability to use smartphone-based apps for data entry.

Willingness to travel daily to project villages.

KEY COMPETENCIES

Technical competencies

• Basic understanding of community health, nutrition and early childhood development.
• Coordination and community mobilisation skills.
• Documentation and report writing in Telugu and English.
• Organisation, time management and ability to work under supervision as part of a team.
• Basic computer and data entry skills.

Generic Competencies

• Being the Voice of Children: Utilises being part of a global movement to promote change in the policy and public sphere on child related issues
• Advancing Equality Inclusion: Drives an enabling environment for gender equality and inclusion, and prioritising the most deprived and marginalised children
• Builds Strengthens Partnerships: Inspires others to embrace the values and principles that underpin partnerships and the localisation agenda
• Child Rights: Promotes the rights of children in own work and in work with colleagues and peers

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.