Assistant Personnel Officer - Visa, Training and Flag State

Atlas; Mumbai; On-site; INR 1,00,000 - 4,50,000; Full time

Job summary

A shipping company in Mumbai seeks an Assistant Personnel Officer to manage visa applications for seafarers and ensure all documentation is compliant with relevant regulations. The ideal candidate should have a graduate degree, at least two years of experience in the marine industry, and strong organizational skills. Proficiency in Microsoft Office suite is required. This role offers a dynamic working environment in a multinational context.

Qualifications

• Minimum two years of experience in the marine industry in a similar role.
• Well organized and capable of managing timelines.
• Sound verbal and written communication skills.

Responsibilities

• Confirm all documents and application forms for travel visas.
• Ensure travel visas for seafarers and roving superintendents are valid.
• Liaise with manning agents for timely visa applications.
• Provide weekly updates on visa application statuses.
• Assist with travel and accommodation for training courses.

Skills

Organizational skills

Time management

Microsoft Office proficiency

Verbal communication

Written communication

Attention to detail

Ability to prioritize

Multi-tasking

Education

Graduate in any stream

Job description

Overview

The Assistant Personnel Officer - Visa, Training and Flag State, ensures that all seafarers and roving superintendents of Indian nationality possess all necessary & valid travel documents before joining company managed vessels. This role involves coordinating with Seaspan’s manning agents to facilitate visa applications. This position ensures that Flag state documentation, DG Shipping India requirements, Type Specific ECDIS certificates & other requirements are in compliance for all seafarers prior joining company managed vessel.

Job Responsibilities

• Confirms that all documents, invitation letters and application forms for various travel visas are in order for all seafarers, supernumeraries and roving superintendents
• Ensures that all travel visas for seafarers and roving superintendents are kept valid, including US C1/D visa, Australian MCV visa, Schengen visa, Chinese visa, and Canadian visa (for senior officers)
• Liaises with manning agents to ensure seafarer visa applications are prepared in a timely manner and that all necessary supporting letters are issued.
• Ensures that Flag state documentation, DG Shipping India requirements (sign on, sign off & DG emigrations), Type Specific ECDIS certificates & other requirements are in order for all seafarers prior joining.
• Provides weekly updates concerning the status of visa applications
• Ensures that seafarer travel visas are reviewed when signing-off from a vessel to begin visa applications where possible (roving superintendents will contact to renew visas while on their monthly leave)
• Helps provide relevant documents and application forms for travel visas for supernumeraries
• Assists SCMIPL staff with visas for various assignments; generates purchase orders for visas and travel
• Arranges for courses for officers on leave and contacts them about the courses
• Arranges travel and accommodation for value-added courses
• Maintains close communications with SCMIPL staff, seafarers, roving superintendents, and supernumeraries during the travel visa application process and keeps them updated on the status of applications.
• Updates visa and training records in the crewing software.
• Stays informed on visa requirements and communicates changes to management and officers as needed
• Performs other duties as required and may assist other crewing team members when time permit.

Requirements

• Graduate in any stream
• Two years’ experience in the marine industry in an equivalent role
• Must be well organized and able to manage timelines
• Proficient with Microsoft Office suite (including Outlook, Word, PowerPoint and Excel)
• Sound verbal and written communication skills
• Ability to prioritize and multi-task.
• Displays attention to detail.

Additional Desired Qualifications

• Customer service orientation
• Experience in a multinational company