Assistant Manager - Purchase (Pharma preferred )

Ethics Innovations; Gurugram District; Presencial; INR 600.000 - 1.000.000; Jornada completa

Descripción de la vacante

Ethics Innovations in Gurugram is seeking a Purchase Executive / Assistant Manager to oversee procurement, vendor relations, and inventory control.

You will forecast demand, issue POs, monitor stock, negotiate with suppliers, and coordinate with finance. Retail/pharma/FMCG experience is preferred; MBA is a plus.

Formación

• Graduate in any discipline; MBA in Supply Chain/Materials Management is a plus.
• 6–7 years' experience for Assistant Manager level with vendor negotiation and team coordination exposure.
• Experience in retail/pharma/FMCG preferred.

Responsabilidades

• Ensure 100% stock availability across locations; forecast demand and plan purchases.
• Identify, onboard and manage vendors; maintain vendor scorecards.
• Negotiate prices, margins and terms; drive cost savings.
• Track inventory levels, ageing, and conduct stock audits.
• Prepare POs/GRNs and MIS reports; coordinate with accounts for payments.

Conocimientos

Negotiation

Vendor management

Demand forecasting

Inventory planning

ERP software

MS Excel

Analytical thinking

Attention to detail

Numerical aptitude

Communication

Follow-up

Cross-functional coordination

Educación

Graduate in any discipline

MBA in Supply Chain / Materials Management

Herramientas

ERP software

Descripción del empleo

Role & responsibilities

Key Responsibilities

• 1) Stock Availability:- Ensure 100% availability of stock and a zero stock-out situation across all locations/SKUs. Monitor sales trends, consumption patterns and seasonality to forecast demand and plan purchases. Raise purchase orders on time using reorder levels, safety stock and lead times. Follow up with vendors on order status, deliveries and shortages; arrange alternate sourcing for critical or fast-moving items. Coordinate with warehouse, stores and sales teams on requirements and urgent replenishments.
• 2) Vendor Evaluation :-and Management Identify, onboard and empanel new vendors; conduct due diligence on credentials, licences and compliance. Evaluate vendors periodically on price, quality, delivery timeliness, fill rate, returns and service. Maintain a vendor scorecard and a healthy base of primary and secondary suppliers for key items. Job Description: Purchase Executive / Assistant Manager Purchase Page 1 of 3 Resolve vendor issues such as short supply, damaged goods, expiry/returns and invoice disputes
• 3) Cost Optimization:- Negotiate prices, margins, credit terms, schemes, discounts and rate contracts. Benchmark prices through comparative quotations and market intelligence. Consolidate purchases and leverage volumes to reduce landed cost. Track purchase price variance and report savings achieved against targets. Reduce costs related to freight, wastage, returns and dead stock. .
• 4) InventoryTracking and Control :-Track stock levels, ageing, slow-moving and non-moving items, and near-expiry stock (where applicable). Maintain inventory records in ERP/software and reconcile with physical stock and GRNs. Analyse inventory turnover, stock cover and days of inventory; recommend corrective action. Support periodic stock audits and resolve discrepancies.
• 5) Documentation and Reporting :- Prepare POs, GRNs and purchase registers; verify vendor invoices against POs and receipts. Coordinate with accounts for timely vendor payments and reconciliations. Share MIS reports on purchases, vendor performance, savings and stock position with management

Preferred candidate profile

• 1) Graduate in any discipline (B.Com / BBA / B.Sc / B.Pharm or relevant); MBA in Supply Chain / Materials Management is a plus.
• 2) Assistant Manager: 6- 7 years, with vendor negotiation and team-coordination exposure.
• 3) Experience in industry retail / pharma / FMCG preferred.

Skills and Competencies:-

Strong negotiation and vendor management skills. Demand forecasting and inventory planning. Proficiency in ERP/inventory software and advanced MS Excel. Analytical thinking, attention to detail and numerical aptitude. Good communication, follow-up and cross-functional coordination. Ability to work under pressure and handle urgent requirements.

Key Performance Indicators :-

• Stock availability / fill rate (target: 100%) Number of stock-out incidents Cost savings and purchase price variance Vendor on-time delivery and quality scores Inventory turnover and share of ageing/dead stock Accuracy of inventory records