Assistant Manager, Project coordination

Jones Lang LaSalle Incorporated; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Gurgaon (Corporate Office) seeks a Project Coordinator for Workplace Experience (WPX). The role supports governance, data tracking, and reporting for enterprise workplace projects, coordinating with engineering, RE, SCM, and finance teams.

On-site location with 40 weekly hours. Ideal candidates have 4–5 years in project coordination, knowledge of MIS dashboards, and a PMO mindset.

Qualifications

• Bachelor's degree in Mechanical Engineering (HVAC preferred).
• Certification in Project Management preferred.
• 4–5 years of experience in project coordination, PMC, facilities projects, HVAC or building services.

Responsibilities

• Coordinate multiple workplace projects across Corporate and Circle teams.
• Track project progress, dependencies and action items.
• Ensure timely follow-up on pending approvals and deliverables.
• Support governance meetings and project reviews.
• Own data in the Workplace Property Tool and ensure timely reporting.

Skills

Project Coordination

MIS & Dashboard Management

MS Excel & Power BI

Data Analysis

Documentation

Stakeholder Communication

PMO Support

Education

Bachelor's Degree in Mechanical Engineering (HVAC)

PM Certification (Preferred)

Tools

Workplace Property Tool

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Function and Location

Function: HR – Workplace Experience (WPX)

Location: Gurgaon (Corporate Office)

Reporting To: DGM – Program Management

Purpose of the Role

Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.

Education and Experience

Education: Bachelor's Degree in Mechanical Engineering (HVAC Preferred)

Certification in Project Management (Preferred)

Experience: 4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services. Experience in managing project MIS and reporting. Exposure to commercial office projects or corporate real estate is preferred.

Key Responsibilities

• Project Coordination
  • Coordinate multiple workplace projects across Corporate and Circle teams.
  • Track project progress, dependencies and action items.
  • Ensure timely follow-up on pending approvals and deliverables.
  • Support governance meetings and project reviews.
• Workplace Property Tool Management
  • Own project updates on the Workplace Property Tool.
  • Ensure data accuracy, completeness and timely reporting.
  • Monitor project status and elevate delays.
  • Support digitization initiatives and system enhancements.
• MIS & Governance
  • Prepare weekly, monthly and executive dashboards.
  • Maintain project documentation, trackers and governance records.
  • Generate analytical reports for leadership reviews.
  • Support audit and compliance documentation.
• Stakeholder Coordination
  • Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.
  • Track action closures from governance meetings.
  • Ensure timely communication across project stakeholders.
• Documentation
  • Maintain project repositories.
  • Track approvals, drawings, BOQs and change requests.
  • Support knowledge management and process documentation.

Key Competencies

Functional Project Coordination HVAC/Building Services Knowledge MIS & Dashboard Management PMO Support Documentation Control MS Excel & Power BI Project Tracking Tools Data Analysis Behavioural Planning & Organizing Attention to Detail Communication Collaboration Ownership Analytical Thinking Time Management

Success Measures (KPIs)

• Accuracy and timeliness of project MIS.
• Project milestone tracking compliance.
• Timely closure of governance action items.
• Workplace Property Tool data accuracy.
• Dashboard and reporting quality.
• Stakeholder responsiveness.
• Reduction in overdue approvals and pending actions.

Location: On-site –Gurugram, HR

Scheduled Weekly Hours: 40

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.