Assistant Manager - Administration | Torrent Diagnostics

Torrent Diagnostics; Navi Mumbai; On-site; INR 3,00,000 - 7,00,000; Full time

Job summary

An established industry player is seeking a dynamic individual to manage compliance, vendor development, and facility management. In this role, you will ensure the smooth operation of administrative tasks, oversee travel arrangements, and maintain statutory compliance. This position offers a unique opportunity to contribute to the efficiency of operations while working in a fast-paced environment. If you are a proactive problem-solver with strong organizational skills, this role is perfect for you to make a significant impact in a growing organization.

Qualifications

• Experience in managing compliance and vendor relationships effectively.
• Strong organizational skills for handling travel and accommodation logistics.

Responsibilities

• Oversee compliance and vendor management for administrative tasks.
• Ensure smooth operation of office facilities and travel arrangements.

Skills

Compliance Management

Vendor Development

Housekeeping Management

Travel Arrangement

Facility Management

Statutory Compliance

Job description

Role & Responsibilities

• Handling wide gamut of tasks encompassing Compliance, Vendor Development, Housekeeping, Security, Clinical Equipment Maintenance, Hotels Booking, and Travel arrangement.
• Handling general administrative day-to-day routines & facilities for (Rest of Maharashtra and Goa).
• Diligently ensuring proper Travel & Accommodation for travelling employees.
• Ensure the timely AMCs of AC, DG, UPS, and Furniture & Equipment Maintenance.

General Administration

• Daily monitor office readiness & all facilities are running smoothly.
• Proactively process PR/PO for all admin-related items & AMCs of all office & clinical equipment.
• Timely invoices / utility bills processing & ensure payments to the vendors as per TAT.
• Coordinating with the telecom operators for voice & data connectivity / services issues.
• In advance prepare action plan & readiness for office events.
• Arrangements of logistics for the transportation of CAPEX as & when required.

Infrastructure / Facility Management

• Ensure the timely AMCs of AC, DG, UPS, and Furniture & Fixture Maintenance.
• Oversee repair works satisfactorily to ensure longevity of the work carried out.
• Day-to-day monitor housekeeping / security services.
• To coordinate with landlords & agents for new sites, coordination with architecture team for set up of sites.
• Monitor Electronics Security Systems (Attendance/ Access control, CCTV, Fire alarm) and their operations & maintenance.

Travel & Accommodation Management

• Booking of Air-Ticket & Hotel accommodation for the Senior staff travelling.
• Cost effective Tie-up with Hotels / Services Apartments with additional term i.e. room upgrade/ complimentary BF/Lunch/Dinner or discount for lounge access etc.
• Local Transport & Accommodation management for the staff travelling across the country.

Statutory Compliance

• To ensure statutory documents are up to date as per defined frequency (Vehicle, BMW/PCB certificates, Fire B Form, Insurance).
• Liaisoning with Govt bodies as per the work requirement (MSEB, MIDC, CP, Police, Traffic Unit, MTNLMPCB).

Vendor Management/ Development

• Negotiate hard & get competent rates from all admin vendors.
• Evaluating every vendor's performance and sharing feedback periodically.
• Source new reliable vendors to meet the ever-increasing needs of the organization in the most cost-effective manner.

Interested candidates share resume at [e-mail]