Assistant General Manager, Vessel Accounting

Fleet Management Limited; Mumbai; On-site; INR 3,500,000 - 6,000,000; Full time

Job summary

Fleet Management Limited in Mumbai seeks an experienced Vessel Accounting AGM/DGM to supervise financial accounting, reporting, budgeting, and cost control for its vessel fleet. You will ensure accurate records, timely reporting to ship owners and stakeholders, and compliance with maritime accounting standards while coordinating with operations, procurement, crewing, and technical teams.

This role leads a team of vessel accountants and reports to senior management; you will drive month-end

Qualifications

• CA with 10+ years of progressive accounting and reporting experience.
• Experience in customer-facing finance roles is highly desirable.
• Working knowledge of ERP systems such as Oracle or SAP.

Responsibilities

• Oversee end-to-end vessel accounting and reporting for assigned fleet.
• Monitor OPEX, CAPEX and vessel balance sheet items.
• Review and approve fund requests; allocate expenses to budget codes.
• Ensure fund balances reconcile with vessel accounts and owners.
• Coordinate with operations, procurement, crewing and tech.
• Ensure timely month-end close and SLA-compliant reporting.
• Lead and develop vessel accounting teams; drive process improvements.

Skills

Team leadership

Stakeholder management

Financial analysis

Education

Chartered Accountant

Tools

Oracle

SAP

Job description

Job Summary

The Vessel Accounting AGM/DGM is responsible for supervising the financial accounting, reporting, budgeting, and cost control of assigned vessels managed by the company. The role ensures accurate vessel financial records, timely reporting to ship owners and stakeholders, compliance with maritime accounting standards, and effective coordination with operations, procurement, crewing, and technical departments.

Responsible for ownership of vessel financials, reporting, budgeting, and stakeholder management.

Ensure timely closing of vessel accounts and reporting as per agreed service level towards vessel owners.

End-to-end responsible for managing team leaders and vessel accountants under their purview and serve as focal point for coordination with all stakeholders, including clients and internal departments.

Key Roles and Responsibilities

• Manage complete accounting functions for assigned vessels/fleet.
• Monitor vessel operating expenses (OPEX), capital expenditures (CAPEX), and vessel balance sheet items.
• Review and approve fund requests.
• Ensure proper allocation of expenses to vessel accounts and budget codes.
• Ensure corporate fund balance matches with vessel fund balance.
• Monitor fund balances and settlement of accounts with owners.
• Approve provisional Statement of Accounts for handover vessels.

Budgeting & Cost Control

• Monitor actual expenses versus budget and analyse variances.
• Review monthly cost reports and financial analysis to management.
• Prepare monthly, quarterly, and annual financial reports for vessel owners and management.
• Ensure timely closing of vessel accounts and reporting as per agreed service level to vessel owners.
• Maintain accurate accruals, prepayments, and amortisation schedules.
• Support consolidated financial reporting requirements.

Compliance & Audit

• Ensure compliance with company policies, maritime accounting practices, and other relevant vessel owners' reporting requirements (e.g., SOX, SOC 1, ISEA 3402).
• Coordinate internal and external audits related to vessel accounts.
• Maintain proper documentation and audit trails.
• Support tax, statutory, and regulatory reporting requirements.

Team Management

• Supervise vessel accounting team.
• Provide guidance, training, and performance management.
• Improve accounting processes and internal controls.

Stakeholder Coordination

• Manage and maintain strong relationships with ship owners.
• Liaise with auditors, vendors, port agents, and internal departments.
• Coordinate closely with technical, procurement, crewing, and operations teams regarding vessel expenditures.

Job Experience, Functional Knowledge and Qualifications

• Qualified Chartered Accountant.
• 10+ years of progressive experience in accounting, financial reporting, and external audits.
• Experience in a customer-facing finance role is highly desirable.
• Working knowledge of ERP systems such as Oracle or SAP is preferred.
• Prior experience in the ship management or shipping industry is an advantage.

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.