Assistant Consultant - Project Administration

WSP Global Inc.; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

WSP India is seeking an Assistant Consultant – Project Administration to join the Remediation Program Management team, based in Mumbai, Bengaluru, or Noida. You will support project delivery, scheduling, budgeting, and documentation while coordinating with Project Managers and multidisciplinary teams.

The role emphasizes organization, proactive administration, and collaboration across internal teams and clients. Experience in oil and gas or related sectors is an asset.

Qualifications

• Advanced Excel and data-analysis skills.
• Proficiency in Word, PowerPoint, Outlook, Teams and SharePoint.
• Experience in project administration, project coordination, or PMO support.
• Experience preparing meeting agendas, minutes, reports, presentations, and action trackers.
• Experience supporting budgets, invoices, timesheets, purchase orders, or other project-financial activities.
• Experience maintaining project records and controlled documentation.
• Working knowledge of scheduling/tracking tools such as MS Project, Primavera P6, Smartsheet.
• Strong written and verbal English communication.
• Strong organizational, prioritization, coordination and stakeholder-management skills.

Responsibilities

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoice support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

Skills

MS Office

Advanced Excel

Power BI

Primavera P6

MSP/Smartsheet

Analytical skills

English communication

Oracle ERP

Education

Bachelor’s degree

Tools

Microsoft Project

Primavera P6

Smartsheet

Oracle ERP

Power BI

Job description

Job Description:

Job Description

WSP has a new opportunity for an Assistant Consultant – Project Administration to join our Remediation Program Management team in India, based in Bengaluru, Mumbai, or Noida.

In this role, you will work closely with Project Managers and multidisciplinary teams to support project delivery, proposal development, scheduling, budgeting, documentation, and client-service activities. Your coordination and administrative support will help project teams operate efficiently and deliver successful outcomes.

This is an excellent opportunity for a highly organized and proactive professional looking to build a career in project delivery within a leading engineering consulting environment.

Responsibilities

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoice support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

The Skills That Set You Apart

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoice support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.
• Experience in the oil and gas sector will be an asset.

Key Competencies

• Proficiency in the MS Office suite, including Advanced Excel, and ERP systems. Knowledge of Power BI is a strong asset.
• Should have working experience of Primavera P6 and MSP/Smart sheets.
• Demonstrated strong analytical and quantitative skills.
• Preference will be given to candidates with experience in Oracle ERP systems.
• Exceptional written, verbal, presentation, and overall communication skills.
• Excellent planning and organizational abilities to thrive in a dynamic work environment.
• Must be self-motivated, forward-thinking, and open to tackling new challenges.
• A meticulous approach to quality assurance and maintaining accuracy in numerical data.
• Ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities.
• Should be a team person.

Mandatory Skills

• Advanced Microsoft Excel and data-analysis skills.
• Proficiency in Word, PowerPoint, Outlook, Teams, and SharePoint.
• Experience in project administration, project coordination, or PMO support.
• Experience preparing meeting agendas, meeting minutes, reports, presentations, and action trackers.
• Experience supporting budgets, invoices, timesheets, purchase orders, or other project-financial activities.
• Experience maintaining project records, electronic filing systems, and controlled documentation.
• Working knowledge of at least one project scheduling or tracking tool, such as Microsoft Project, Primavera P6, or Smartsheet.
• Strong written and verbal English communication.
• Strong organizational, prioritization, coordination, and stakeholder-management skills.

Desired Skills

• Hands-on experience with Primavera P6, Microsoft Project, or Smartsheet.
• Experience with Oracle ERP, project-financial system.
• Power BI, Power Query, and Microsoft Visio.
• Familiarity with work breakdown structures, baselines, critical path, forecasting, risk registers, change registers, and planned-versus-actual reporting.
• Proposal, tender, bid-coordination, billing, invoicing, or cost-reporting experience.
• Experience supporting international engineering projects or working across multiple time zones.
• Experience in oil and gas, environmental, energy, infrastructure, construction, or engineering consulting.

Qualifications

• Bachelor’s degree in Engineering, Project Management, Construction Management, Business Administration, Commerce, Finance, or another relevant discipline from a recognized university.
• 2–5 years of relevant experience supporting Project Managers and multidisciplinary technical teams.
• Experience managing multiple projects or workstreams and coordinating activities across different stakeholders.
• Experience supporting international projects or working with global teams will be an advantage.
• CAPM-PMI / PMP certifications would be an added advantage.

BGV

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third‑party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

About Us

WSP is one of the world’s leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

Notice to third party agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.