APM - Project Coordination

Jones Lang LaSalle (JLL); Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

JLL Project Development Services in Mumbai seeks an Assistant Project Manager to support coordination across a diverse portfolio of development and fitout projects. This role suits a detail-oriented professional aiming to advance in project management within a leading real estate firm.

The candidate will assist in planning, monitoring, and documentation, ensuring quality and timely delivery for high-profile clients in Mumbai.

Qualifications

• Bachelor's degree in Architecture (B.Arch), Civil Engineering (BE Civil), or equivalent engineering discipline.
• 4-6 years of experience in project coordination or construction management with commercial real estate exposure.
• Proficiency in project management software (MS Project, Primavera) and MS Office; familiarity with AutoCAD.

Responsibilities

• Develop project plans, schedules, and work breakdown structures; maintain contracts, drawings, and submittals.
• Create and maintain project status reports, dashboards, and client communications; monitor timelines and budgets.

Skills

Communication skills

Organizational skills

Analytical thinking

Problem solving

Education

B.Arch / BE Civil

Tools

MS Project

Primavera

Excel

Word

PowerPoint

Outlook

AutoCAD

Job description

Job Summary

JLL Project Development Services Mumbai is seeking a detail-oriented Assistant Project Manager to support project coordination activities across our diverse portfolio of development and fitout projects. This role is ideal for a motivated professional looking to advance their career in project management while contributing to the successful delivery of high-profile real estate projects for leading clients.

Key Responsibilities

• Project Planning Documentation Assist in developing comprehensive project plans, schedules, and work breakdown structures using project management tools. Prepare and maintain project documentation including contracts, specifications, drawings, and regulatory submissions. Support project managers in resource planning, milestone tracking, and deliverable coordination.
• Project Monitoring Reporting Create and maintain regular project status reports, dashboards, and presentations for internal teams and client stakeholders. Track project progress against established timelines and budgets, identifying potential delays or issues early. Compile meeting minutes, action item logs, and project correspondence for effective record keeping.
• Communication Coordination Facilitate communication between project stakeholders including clients, consultants, contractors, and internal JLL teams. Coordinate project meetings, site visits, and review sessions while ensuring proper documentation. Support client communications through presentation preparation and follow-up activities.
• Administrative Records Management Maintain organized project filing systems, both digital and physical, ensuring easy access to critical project information. Manage project correspondence, submittals, approvals, and change orders. Support contract administration and vendor coordination activities.
• Quality Assurance Support Assist in quality control processes including document reviews, site inspections, and compliance checks. Support preparation of project deliverables and ensure adherence to JLL quality standards. Maintain project registers including RFI logs, submittal schedules, and punch lists.
• Process Improvement Contribute to the development and refinement of project management processes and templates. Support implementation of best practices and standardized procedures across the project team. Assist in lessons learned sessions and knowledge sharing initiatives.

Required Qualifications

• Education Experience Bachelors degree in Architecture (B.Arch), Civil Engineering (BE Civil), or equivalent engineering discipline from a recognized institution. 4-6 years of relevant experience in project coordination, construction management, or related field with exposure to commercial real estate projects.
• Technical Skills Proficiency in project management software (MS Project, Primavera, or similar), Microsoft Office suite (Excel, Word, PowerPoint, Outlook), and document management systems. Basic understanding of construction processes, building systems, and project delivery methodologies. Familiarity with AutoCAD or other design software preferred.
• Communication Organizational Skills Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders. Excellent organizational and time management capabilities with attention to detail. Ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines.
• Analytical Problem-Solving Abilities Strong analytical skills with ability to review project data, identify trends, and support decision-making processes. Basic understanding of project financials, schedules, and resource allocation. Proactive approach to problem identification and resolution.

Preferred Qualifications

• Advanced Education Masters degree in Construction Management, Project Management, or related discipline highly preferred. Professional certifications such as CAPM (Certified Associate in Project Management) or equivalent project management credentials.
• Industry Knowledge Experience with commercial fitout projects, office developments, or similar real estate projects. Understanding of local building codes, regulatory processes, and Mumbai construction market. Exposure to BFSI, IT, or corporate client projects preferred.
• Software Proficiency Experience with specialized construction management software, BIM platforms, or digital collaboration tools. Knowledge of document control systems and electronic project management platforms.
• Core Competencies Detail-oriented with strong documentation skills. Collaborative team player with positive attitude. Adaptable and willing to learn new processes and technologies. Professional demeanor and client service orientation. Ability to work effectively under pressure and manage competing priorities.
• Career Development Opportunities Mentorship from senior project management professionals within JLL's experienced team. Exposure to diverse project types and leading industry clients. Professional development support including training programs and certification assistance. Clear career progression path toward Project Manager and senior leadership roles.

Job Details

• Location Mumbai
• Department Project Development Services
• Employment Type Full-time
• Experience Level Mid-Level (4-6 years)
• Reports To Project Manager / Senior Project Manager
• Work Arrangement On-site