AP Accountant – FinSSC EMEA

Ultipro; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

Ultipro in Mumbai, India seeks an experienced Accounts Payable professional to manage end-to-end AP processes, verify invoices, and ensure timely payments. The role involves resolving aging invoices, reconciling vendor accounts, and supporting month-end close.

The ideal candidate has 3–5 years of AP experience, SAP FI knowledge, and strong Excel skills, with good English communication and a proactive approach to deadlines.

Qualifications

• 3–5 years of relevant AP experience
• SAP FI knowledge preferred
• Fluent English; German not required but helpful
• Accurate accounting work with attention to deadlines
• Proficient with MS Excel and MS Office tools

Responsibilities

• Process and review vendor invoices accurately within timelines
• Perform invoice verification including PO, GRN, tax, and supporting docs
• Manage end-to-end AP from receipt to posting and payment
• Monitor AP aging and resolve overdue invoices
• Coordinate with Procurement and vendors to resolve issues
• Reconcile vendor accounts and investigate discrepancies
• Handle intercompany AP reconciliation and postings
• Assist month-end and year-end closing related to AP

Skills

AP processes

Excel

English fluency

Due date focus

Self-motivated

Education

Graduate/ Post graduate/ MBA in Accounts or Commerce

Tools

SAP FI

Job description

• Process and review vendor invoices accurately and within agreed timelines, ensuring compliance with company policies and payment terms.
• Perform invoice verification and validation, including PO, GRN, invoice, tax, and supporting documentation checks.
• Manage the end-to-end Accounts Payable process, from invoice receipt and validation through posting and payment.
• Monitor the AP aging report and ensure timely resolution of overdue and upcoming vendor invoices.
• Review aged outstanding items, identify root causes for delays, and coordinate with Procurement, Business, Vendors, and internal stakeholders for resolution.
• Ensure invoices are processed within agreed payment terms to avoid overdue balances, payment delays, and supplier escalations.
• Perform vendor account reconciliation and investigate discrepancies, open items, debit/credit balances, and unapplied transactions.
• Manage Intercompany (IC) AP reconciliation, including reconciliation of IC balances with counterparties and investigation of differences.
• Coordinate with Intercompany AR/AP teams to ensure IC invoices, credit notes, payments, and accounting entries are accurately recorded and matched.
• Monitor and clear unallocated/unmatched IC payments and ensure timely allocation to the appropriate invoices/accounts.
• Support month-end and year-end closing activities, including AP aging review, open-item analysis, accruals, provisions, and reconciliation.
• Ensure AP balances and aging reports are accurate and supported by appropriate documentation.
• Follow up on GR/IR and blocked invoices, working with relevant stakeholders to resolve issues within defined timelines.
• Prepare and maintain AP trackers, reconciliation files, aging reports, and management reports.
• Identify recurring issues and support process improvements and automation within the AP function.
• Ensure compliance with internal controls, SOPs, audit requirements, and company policies.
• Respond to vendor queries professionally and ensure timely resolution of payment and invoice-related issues.
• Maintain a strong focus on accuracy, timeliness, ownership, and continuous improvement.

Key Performance Areas

• Invoice processing accuracy and turnaround time
• AP aging and reduction of overdue invoices
• Timely resolution of blocked and disputed invoices
• Intercompany reconciliation and clearing of differences
• Timely allocation of payments
• Month-end closing and reporting
• Compliance with AP processes and internal controls
• Process improvement and automation

CANDIDATE REQUIREMENTS

Knowledge Skills & Abilities

• At least 3-5 years of relevant experience in the fields of AP
• Preferable SAP FI knowledge
• Fluency in English and preferably understanding German language but not necessary
• Delivers highly accurate accounting work with convincing level of efficiency
• Understands the importance of due dates very well and prioritize work accordingly
• Self-organized, persistent, reliable and self-motivated individual
• Proficiency with MS tools, especially Excel

Education & Experience

• Well versed accounting professional, Graduate/ Post graduate/ MBA preferably in Accounts or Commerce.