Administrative Executive

Mapfre; Gujarat; On-site; INR 334,800 - 558,000; Full time

Benefits offered by this job

Exposure to global best practices

Dynamic and learning-focused environment

Job summary

A global reinsurance group is seeking an Administrative Executive for its IIO Branch in GIFT City, India. This role involves comprehensive administrative, operational, and coordination support, ensuring smooth daily operations of the branch. Candidates should have 2–5 years of administrative experience, strong proficiency in MS Office, and excellent communication skills. Join a dynamic environment focused on building a new strategic branch, offering exposure to global best practices in administrative support.

Qualifications

• 2–5 years of administrative or office management experience, ideally in financial services.
• Familiarity with compliance-driven environments is an advantage.
• High level of professionalism and attention to detail.

Responsibilities

• Manage daily office operations and coordinate with external vendors.
• Maintain branch documentation and assist with report preparation.
• Support underwriting and management teams with data entry and documentation.
• Assist in processing invoices and maintaining compliance documentation.
• Manage calendars and coordinate travel arrangements for staff.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in MS Office

Education

Graduate degree in Business Administration or related field

Tools

MS Office

Job description

Administrative Executive – MAPFRE RE, IIO Branch (GIFT City, India)

Location: GIFT City (Gujarat International Finance Tec‑City), India

Reporting To: Principal Officer / Branch Management

Entity: MAPFRE RE – International Insurance Office (IIO)

Role Overview

The Administrative Executive will provide comprehensive administrative, operational, and coordination support for MAPFRE RE’s IIO Branch in GIFT City. This role is essential in ensuring smooth day‑to‑day functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a professional financial‑services environment.

Key Responsibilities

Office Administration & Coordination

• Manage daily office operations, facility coordination, and general administrative tasks.
• Coordinate with external vendors, service providers, and building/SEZ administration.
• Ensure proper maintenance of office supplies, equipment, and operational logistics.

Documentation & Record Management

• Maintain branch documentation, including regulatory files, contracts, correspondences, and internal records.
• Assist with preparation and filing of reports, letters, meeting minutes, and presentations.
• Ensure secure and compliant record‑keeping in line with MAPFRE RE and IFSCA requirements.

Support for Underwriting & Operations

• Assist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting files.
• Coordinate internal approvals, workflows, and communication between local and regional offices.
• Support the preparation of reports, dashboards, and internal submissions.

Finance & Compliance Support

• Assist in processing invoices, vendor payments, and expense documentation.
• Help maintain compliance checklists, statutory calendars, and audit documentation.
• Support the Principal Officer in ensuring administrative compliance with local and IFSCA guidelines.

Travel, Scheduling & Logistics

• Manage calendars, schedule meetings, and coordinate travel arrangements for MAPFRE RE staff visiting GIFT City.
• Organize internal and external meetings, workshops, and events.
• Handle visitor logistics and hospitality arrangements.

Reception & Communication Management

• Act as the first point of contact for calls, visitors, and correspondences.
• Ensure professional, timely communication with internal and external stakeholders.
• Draft and manage general email communications as required.

Required Qualifications & Experience

• 2–5 years of administrative or office management experience, ideally within financial services, insurance, or reinsurance.
• Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Familiarity with compliance‑driven environments or regulated entities is an advantage.
• Graduate degree in Business Administration, Commerce, or related field.
• Excellent organizational and multitasking skills.
• Strong communication (written and verbal) and interpersonal abilities.
• High level of professionalism, integrity, and attention to detail.
• Ability to work independently and maintain confidentiality.
• Proactive, reliable, and service‑oriented mindset.

Why Join MAPFRE RE

• Be part of a globally respected reinsurance group establishing a new strategic branch in India.
• Work in a dynamic, international, and learning‑focused environment.
• Gain exposure to global best practices in administrative and operational support.