Administrative Data Support Specialist

AllianceBernstein L.P.; Pune District; On-site; INR 350,000 - 500,000; Full time

Job summary

AllianceBernstein L.P. in Pune, India is seeking an Administrative Data Support Specialist to provide administrative and data management support for the PCI team.

The role focuses on maintaining accurate records in DealCloud, managing vendor invoice data, and ensuring timely and correct payment processing. The ideal candidate will be highly organized, proficient in Excel, and able to manage multiple priorities with high accuracy.

Qualifications

• Strong proficiency in Microsoft Excel with large spreadsheets.
• Experience with CRM or database systems; DealCloud preferred.
• Attention to detail and data accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information.
• Excellent written and verbal communication.
• Ability to work independently while meeting deadlines.

Responsibilities

• Enter and maintain data in DealCloud for Originations team.
• Input vendor invoice information into PCI Excel master file.
• Verify invoice details for completeness and accuracy.
• Prepare and submit invoices for payment.
• Maintain electronic records of invoices and supporting documentation.
• Reconcile invoice tracking with internal records.
• Support data cleanup, quality control, and reporting.
• Collaborate with vendors and internal departments to resolve data discrepancies.
• Assist with special administrative projects.
• Organize and maintain business records.

Skills

Excel proficiency

DealCloud experience

CRM experience

Data accuracy

Time management

Job description

Group Description: Job Title: Administrative Data Support Specialist for AB Private Credit Investment Position Summary PCI is seeking a detail-oriented Administrative Data Support Specialist to provide administrative and data management support for the team. This role is responsible for maintaining accurate records in DealCloud, managing vendor invoice data, and supporting payment processing by ensuring information is entered accurately and on time. The ideal candidate is highly organized, proficient in Excel, and able to manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

• Enter, update, and maintain data within the DealCloud platform, ensuring records are accurate for all activity for Originations team
• Review and input vendor invoice information into the PCI Excel master tracking file.
• Verify invoice details for completeness and accuracy before submission.
• Prepare and submit invoices for payment in accordance with established processes and deadlines.
• Maintain organized electronic records of invoices and supporting documentation.
• Reconcile invoice tracking against internal records as needed.
• Assist with ongoing data cleanup, quality control, and reporting within DealCloud and Excel.
• Collaborate with team members, vendors, and internal departments to resolve data discrepancies or missing information.
• Support additional administrative and operational tasks as assigned.

Additional Administrative Support

• Participate in special administrative projects and operational initiatives as needed.
• Perform data cleanup and data quality improvement projects across various systems and spreadsheets.
• Assist with organizing, validating, and maintaining business records to ensure consistency and accuracy.
• Provide general administrative support for the PCI team, including ad hoc projects that contribute to operational efficiency.
• Adapt to changing business priorities and provide support for new processes and initiatives as they arise.

Qualifications

• Strong proficiency in Microsoft Excel, including sorting, filtering, formulas, and maintaining large spreadsheets.
• Experience with CRM or database systems; DealCloud experience is preferred but not required.
• Exceptional attention to detail and commitment to data accuracy.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple deadlines.

Special Knowledge (if applicable)

Location: Pune, India Pune, India

We are a leading global investment management firm offering high-quality research and diversified investment services to institutional clients, retail investors, and private-wealth clients in major markets around the globe. With over 4,000 employees across 51 locations operating in 25 countries and jurisdictions, our ambition is simple: to be the most trusted investment firm in the world. We realize that it's our people who give us a competitive advantage and drive success in the market, and our goal is to create an inclusive culture that rewards hard work. Our culture of intellectual curiosity and collaboration creates an environment where you can thrive and do your best work. Whether you're producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to our clients, we are fully invested in you. If you're ready to challenge your limits and empower your career, join us!

AB does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital status, citizenship status, sexual orientation, gender identity, military or veteran status or any other basis that is prohibited by applicable law. AB’s policies, as well as practices, seek to ensure that employment opportunities are available to all employees and applicants, based solely on job-related criteria. Please be advised that AB does not solicit confidential information from job applicants during the screening process, nor extend job offers without the candidate participating in a series of interviews to be properly considered for an open role. If you receive requests for confidential information, outside of the formal interviewing process even if the person asserts that they represent AB, we encourage you not to reply.