Administrative Coordinator for Healthcare NGO

The Elitejob; India; On-site; INR 334,800 - 558,000; Full time

Benefits offered by this job

Competitive salary

Health and wellness benefits

Professional development opportunities

Job summary

A healthcare NGO is seeking an Administrative Coordinator to support operations, ensuring smooth administrative processes and effective communication across teams. The ideal candidate will have a Bachelor's degree and 2–3 years of relevant experience, with strong organizational skills and proficiency in Microsoft Office. This full-time role offers a supportive, mission-driven environment and opportunities for professional development.

Qualifications

• Minimum of 2–3 years of administrative or coordination experience.
• Experience in healthcare or nonprofit sector preferred.
• Ability to handle sensitive information with integrity.

Responsibilities

• Provide day-to-day administrative support for healthcare programs.
• Maintain records and databases in compliance with requirements.
• Organize logistics for training sessions and outreach events.

Skills

Excellent organizational and time-management skills

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite

High level of accuracy and attention to detail

Strong interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Job Summary

The Elite Job is seeking a highly organized and proactive Administrative Coordinator to support our healthcare NGO operations. This role is central to ensuring smooth administrative processes, efficient coordination across teams, and effective communication with internal and external stakeholders. The Administrative Coordinator will play a key role in managing office functions, maintaining accurate records, and supporting program activities that improve access to healthcare for underserved communities.

Key Responsibilities

• Provide day-to-day administrative support to the NGOs healthcare programs and leadership team.

• Coordinate scheduling, prepare meeting agendas, take minutes, and follow up on action items.

• Maintain accurate records, databases, and filing systems in compliance with organizational and donor requirements.

• Assist in preparing reports, correspondence, and presentations.

• Support budgeting, procurement, and expense tracking to ensure financial accountability.

• Serve as a point of contact for internal staff, partner organizations, and external stakeholders.

• Organize logistics for training sessions, community outreach events, and program-related activities.

• Monitor office supplies, equipment, and resources to ensure smooth operations.

• Uphold confidentiality, professionalism, and compliance with healthcare NGO standards and policies.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Public Administration, Nonprofit Management, or a related field.

• Excellent organizational and time-management skills with the ability to prioritize tasks.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management systems.

• High level of accuracy and attention to detail.

• Ability to handle sensitive information with integrity and confidentiality.

• Strong interpersonal skills and the ability to work collaboratively across teams.

Experience

• Minimum of 2–3 years of administrative or coordination experience, preferably in the healthcare or nonprofit sector.

• Experience supporting program management, donor relations, or community engagement is highly desirable.

Working Hours

• Full-time position (40 hours per week).

• Standard office hours, Monday to Friday, with occasional flexibility required for events or urgent program needs.

Knowledge, Skills, and Abilities

• Knowledge of healthcare NGO operations and program delivery frameworks is an advantage.

• Familiarity with donor reporting requirements and project documentation.

• Ability to work under pressure, manage multiple priorities, and meet deadlines.

• Problem-solving mindset with initiative to improve processes and systems.

Benefits

• Competitive salary aligned with the NGO sector.

• Health and wellness benefits.

• Professional development opportunities, including training and workshops.

• Supportive, mission-driven work environment.

• Opportunities for career growth within The Elite Job network.

Why Join The Elite Job?

At The Elite Job, we are committed to transforming healthcare access for vulnerable populations. By joining our team, you will contribute to meaningful projects that create lasting impact. You will work alongside passionate professionals who value collaboration, integrity, and innovation. This role offers not only professional growth but also the chance to make a real difference in peoples lives.

How to Apply

Interested candidates should submit their CV and a cover letter outlining relevant experience and motivation for applying to us