Administrative Assistants

Kalman and Company; Nubra district; On-site; INR 3,612,000 - 4,943,000; Full time

Job summary

Kalman & Company is seeking Administrative Assistants to support a government program in Crane, IN. The role involves managing correspondence, records, scheduling, and document processing for property management operations to ensure every transaction is properly documented.

Responsibilities include preparing memos and passes, scanning documents into government databases, coordinating meetings, tracking training, and providing front-office visitor control at warehouse facilities.

Qualifications

• U.S. citizenship is required for all positions on this program.
• Active Secret security clearance, or ability to obtain and maintain one; Tier 3 background investigation before system access.
• 1+ year of administrative or office support experience.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
• Scan, index, and upload documents into Government databases; maintain records under Navy records-management policy.
• Coordinate meetings and events; prepare agendas, minutes, and presentations.
• Track training completion and certifications for program staff; maintain rosters and logs.
• Provide front-office support, including visitor control at warehouse facilities.

Skills

Administrative experience

Document handling

Education

High school diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Kalman & Company is seeking to hire several Administrative Assistants in support of a government program in Crane, IN. These positions are tied to a government proposal. The projected award date is in early 2027.

Administrative Assistants keep a large program organized and compliant. You will manage correspondence, records, scheduling, and document processing for property management operations and help ensure every transaction is properly documented.

Role and Responsibilities:

• Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
• Scan, index, and upload documents into Government databases; maintain records under Navy records-management policy.
• Coordinate meetings and events; prepare agendas, minutes, and presentations.
• Track training completion and certifications for program staff; maintain rosters and logs.
• Provide front-office support, including visitor control at warehouse facilities.

Minimum Qualifications:

• U.S. citizenship (required for all positions on this program)
• Active Secret security clearance, or the ability to obtain and maintain one; must be eligible for a Tier 3 background investigation before system access
• 1+ year of administrative or office support experience
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications:

• High school diploma or equivalent; Associate's degree a plus
• DoD or Navy administrative experience; Navy correspondence format
• Records management or document control experience

Work is performed primarily in a climate-controlled environment.