Administrative Assistant

Ares Management Corporation; Mumbai; On-site; INR 550,000 - 850,000; Full time

Job summary

Ares Management Corporation is seeking an Executive/Administrative Assistant to support a fast-paced professional team in Mumbai. The role involves scheduling, travel coordination, expense processing, and cross‑team liaison to ensure seamless operational workflows.

Ideal candidates have a Bachelor’s degree and 3–12 years of experience, with strong communication and organizational skills and proficiency in MS Office. The position offers a stable full-time path in a global firm.

Qualifications

• Bachelor’s degree required.
• Experience: 3–12 years as an Executive/Administrative Assistant in a fast-paced environment.

Responsibilities

• Coordinate internal and external meetings and conference calls, incl. video conferences, for teams and clients globally.
• Liaise with other Executive Assistants worldwide as needed.
• Arrange domestic and international travel: flights, hotels, trains, ground transport; prepare itineraries and visas where required.
• Process team expenses using the company expense system for cash and AmEx.
• Support other Executive & Admin Assistants as needed.

Skills

Attention to detail

Client service orientation

Prioritisation

Travel coordination

Time zone understanding

Communication (written & verbal)

Representing team

Technical proficiency (MS Office)

Education

Bachelor’s Degree

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description Shift Timings: 8:30 PM – 5:30 AM India Time (PST) 5:30 PM – 2:30 AM India Time (EST) 5:30AM - 2:30 PM India Time (HKT)

PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.

QUALIFICATIONS

• Bachelor’s Degree
• Minimum 3-12 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.

Experience / Skills Required:

• Strong attention to detail and highly organised.
• Strong client service orientation.
• Effective prioritisation of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.Good judgment as to when to escape issues vs. solving problems independently.

Reporting Relationships

Administrative Manager

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles. As of June 30, 2026, Ares Management's global platform had approximately $671 billion of assets under management(1) with more than 4,400 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com. Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. (1) As of June 30, 2026. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.