Administrative Assistant

Ares Management; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Ares Management in Mumbai is seeking an experienced Executive/Administrative Assistant to support a fast-paced team. You will coordinate internal and external meetings, arrange domestic and international travel, and manage expenses.

The role requires a Bachelor's degree and 3–12 years of experience, strong communication, time-zone awareness, and professionalism. You will represent the team to clients and partners.

Qualifications

• Bachelor's degree required.
• 3–12 years of experience as an Executive/Administrative Assistant in a fast-paced environment.

Responsibilities

• Meeting management: extensive scheduling of internal/external meetings and conference calls, liaising with Executive Administrators globally.
• Coordinate domestic and international travel arrangements including flight/hotel bookings and visas.
• General Administration: timely collection and processing of team expenses using the company system; supporting other Admin staff.

Skills

Attention to detail

Highly organized

Client service orientation

Prioritisation

Travel coordination

Time zone understanding

Written communication

Verbal communication

Stakeholder management

Professionalism

Education

Bachelor's Degree

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee‑focused programming, we are committed to fostering a welcoming and inclusive work environment where high‑performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Shift Timings

• 8:30 PM – 5:30 AM India Time (PST)
• 5:30 PM – 2:30 AM India Time (EST)

Primary Functions And Essential Responsibilities

Meeting management

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.

General Administration

• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.

Qualifications

• Education: Bachelor's Degree
• Minimum 3-12 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.

Experience / Skills Required

• Strong attention to detail and highly organised.
• Strong client service orientation.
• Effective prioritisation of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

Technical proficiency is mandatory; programs used include MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to elevate issues vs solving problems independently.

Reporting Relationships

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.