Administrative Assistant

ameriprise; India; Hybrid; INR 1,200,000 - 2,200,000; Full time

Job summary

Ameriprise India LLP in Mumbai seeks an experienced executive office administrator to support senior leaders, manage complex calendars, and coordinate cross‑geography meetings. You will arrange travel (domestic and international), process expenses, prepare presentations and talking points, and liaise with corporate colleagues, advisors and clients to ensure timely, professional outcomes.

This role requires strong MS Office skills, superb communication, and the ability to work under pressure in a

Qualifications

• Experience managing an executive's office and calendars.
• Excellent written communication for all levels of the organization.
• Ability to influence at all levels and drive results through others.
• Ability to work under pressure with tight deadlines and changing priorities.
• Experience collaborating with virtual teams across geographies.
• Calendar management for complex executive meetings.
• Proficiency in MS Office: Word, Excel, PowerPoint, Outlook.
• Bachelor's or Master's degree in any discipline.

Responsibilities

• Support senior leaders to ensure effective management of all accountabilities.
• Manage calendars and coordinate meetings across geographies and time zones.
• Coordinate travel arrangements (domestic or international) and reservations.
• Process expense submissions for leaders and teams.
• Prepare materials and agendas for meetings and town halls.
• Prepare presentations, communications, and talking points as needed.
• In the absence of the Leader, manage interactions with advisors, employees and clients.
• Track action items and summarize reports/documents as required.

Skills

Calendar management

Written communications

Influence at all levels

Working under pressure

Virtual collaboration

Meeting coordination

MS Office proficiency

Education

Bachelor's/Master's degree in any discipline

Tools

MS Office Suite (Word, Excel, PowerPoint, Outlook)

Job description

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm's focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

Be part of an inclusive, collaborative culture that rewards you for your contributions, and work with other talented individuals who share your passion for doing great work. You'll also have plenty of opportunities to make your mark at the office and a difference in your community. So, if you're talented, driven and want to work for a strong, ethical company that cares, take the next step and create a career at Ameriprise India LLP.

Job Description

Directly support Senior Leaders to ensure effective management of all accountabilities that support the executive office. This includes communications, set business agendas, regular interaction with the Executive's direct reports, manage the office, and take on specific assignments and ensure deliverables are met. Manage calendar of multiple leaders/advisors/team across geographies/time zone to coordinate variety of meetings. Coordinate travel arrangements (Domestic or International) and reservations, as needed. Expense submission for the leader and the team.

Key Responsibilities

• Should be able to work independently on behalf of leader to Identify, delegate and take action on emails on a daily basis.
• Liaison with corporate colleagues, employees, advisors, external clients on behalf of the Leader's office
• Take ownership to prepare materials and agendas for daily, weekly, monthly team meetings and TownHalls.
• Prepare presentations, communications, and talking points for the Leader as needed.
• In the absence of the Leader, manage interactions with advisors, corporate leaders, employees and external clients.
• Calendar management, requiring interaction with multiple leaders/ teams and assistants across geographies/ time zones to coordinate a variety of meetings.
• Managing expense submission for the leader and their teams
• Help in coordinating travel arrangements (Domestic or International) and reservations, as needed.
• Track action items, summarize miscellaneous reports / documents, as and when required.

Required Qualifications

• Relevant experience in managing an executive's office, scheduling or voice process.
• Exceptional at developing communications- ability to synthesize information, write for understanding at all levels of the organization.
• Experience influencing at all levels of the organization; proven ability to drive results through others.
• Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities.
• Ability to work with teams, leaders in a virtual environment.
• Calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Bachelor's/Master's degree in any discipline

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least three (3) days per week, with flexibility to work from home two (2) days per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Full-Time/Part-Time

Full time

Timings (8:00p-4:30a)

India Business Unit

AWMPO AWMP&S President's Office

Job Family Group

Business Support & Operations

Ameriprise India LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, military status, veteran status, marital status, pregnancy, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.