Administrative Assistant

Ameriprise Financial Services, LLC; Gurugram District; On-site; INR 350,000 - 650,000; Full time

Job summary

Ameriprise India LLP provides comprehensive administrative and operational support to leaders, driving business efficiency through proactive calendar management, meeting coordination, Salesforce administration, travel and expense support, and stakeholder engagement.

The role serves as a trusted partner to leaders, enabling them to maximize business impact, stakeholder engagement, and strategic priorities, with in-office collaboration and growth opportunities.

Qualifications

• Must have 2-7 years of relevant experience.
• Strong administrative support experience, preferably supporting senior leaders.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Outlook, Teams, Excel, PowerPoint, and Word.
• Attention to detail with strong follow-through and accountability.

Responsibilities

• Manage complex calendars for assigned leaders, ensuring optimal time management and prioritization.
• Schedule business meetings, coaching sessions, team huddles, business reviews, and other strategic engagements.
• Coordinate meeting logistics, confirmations, follow-ups, and attendee communications.
• Proactively identify scheduling opportunities to help leaders achieve business goals and priorities.
• Maintain and distribute activity trackers and meeting schedules.
• Prepare agendas, presentations, reports, and meeting materials as needed.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Prepare and submit expense reports in accordance with company policies.
• Review expenses for accuracy and policy compliance.
• Build strong working relationships with leaders, business partners, stakeholders, and administrative teams.
• Communicate proactively regarding priorities, deadlines, and scheduling needs.
• Support organizational initiatives and special projects as assigned.
• Provide backup support and collaborate across the administrative support team to ensure seamless coverage.
• Identify opportunities to improve administrative processes and operational efficiency.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

Excel

PowerPoint

Word

Job description

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm’s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

About Our Company

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 20 years. We are part of Ameriprise Financial Inc., a US financial planning company headquartered in Minneapolis with a global presence and diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. The firm’s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection.

Be part of an inclusive, collaborative culture that rewards you for your contributions, and work with other talented individuals who share your passion for doing great work. You’ll also have plenty of opportunities to make your mark at the office and a difference in your community. So, if you're talented, driven and want to work for a strong, ethical company that cares, take the next step and create a career at Ameriprise India LLP.

Job Description

The Administrative Assistant provides comprehensive administrative and operational support to leaders. This role is responsible for driving business efficiency through proactive calendar management, meeting coordination, Salesforce administration, travel and expense support, and stakeholder engagement. The individual serves as a trusted partner to leaders, enabling them to maximize business impact, stakeholder engagement, and strategic priorities.

Key Responsibilities

Business Support & Calendar Management

Manage complex calendars for assigned leaders, ensuring optimal time management and prioritization.

Schedule business meetings, coaching sessions, team huddles, business reviews, and other strategic engagements.

Coordinate meeting logistics, confirmations, follow-ups, and attendee communications.

Proactively identify scheduling opportunities to help leaders achieve business goals and priorities.

Maintain and distribute activity trackers and meeting schedules.

Salesforce & Administrative Excellence

Ensure accurate and timely updates of meetings, activities, coaching sessions, and business interactions in Salesforce.

Maintain data integrity and support reporting requirements.

Track action items and follow through on commitments from meetings and business reviews.

Create and maintain process documentation, trackers, and administrative resources.

Prepare agendas, presentations, reports, and meeting materials as needed.

Travel & Expense Management

Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.

Prepare and submit expense reports in accordance with company policies.

Review expenses for accuracy and policy compliance.

Manage logistics for offsite meetings, conferences, leadership events, and business engagements.

Stakeholder Engagement & Collaboration

Build strong working relationships with leaders, business partners, stakeholders, and administrative teams.

Communicate proactively regarding priorities, deadlines, and scheduling needs.

Support organizational initiatives and special projects as assigned.

Provide backup support and collaborate across the administrative support team to ensure seamless coverage.

Process Improvement & Professional Development

Identify opportunities to improve administrative processes and operational efficiency.

Leverage technology and AI-enabled tools to enhance productivity.

Participate in ongoing learning and development programs.

Share best practices and contribute to team success.

Key Success Measures

Effective calendar and meeting management.

High accuracy and timeliness of Salesforce updates.

Seamless travel and expense management.

Strong stakeholder satisfaction and responsiveness.

Consistent support of business objectives and growth initiatives.

Demonstrated process improvements and operational efficiencies.

Required Qualifications

Must have 2-7 years of relevant experience.

Strong administrative support experience, preferably supporting senior leaders.

Excellent organizational and time management skills.

Strong verbal and written communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Proficiency in Microsoft Outlook, Teams, Excel, PowerPoint, and Word.

Attention to detail with strong follow-through and accountability.

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least three (3) days per week, with flexibility to work from home two (2) days per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Full-Time/Part-Time

Full time

Timings

(8:00p-4:30a)

India Business Unit

AWMPO AWMP&S President's Office

Job Family Group

Business Support & Operations

Ameriprise India LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, genetic information, age, sexual orientation, gender identity, disability, military status, veteran status, marital status, pregnancy, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.