Administrative Assistant

Oaktree Capital Management, L.P.; Hyderabad; On-site; INR 4,780,000 - 7,648,000; Full time

Job summary

Oaktree Capital Management, L.P. is seeking an administrative professional to provide quality support to the Luxembourg Cosec team. The role involves electronic filing, maintaining e-files, and collecting signatures on NDAs and board materials.

Ideal candidates have 1–2 years in a corporate secretarial or administration function, strong MS Office skills, and good organizational abilities. A basic understanding of Luxembourg corporate law is advantageous.

Qualifications

• 1–2 years in corporate secretarial or administration.
• Experience handling multiple requests with deadlines.
• Strong organizational skills and knowledge of Microsoft Office.
• Basic Luxembourg corporate law and governance knowledge is a plus.

Responsibilities

• Providing quality and timely administrative support to the Luxembourg Cosec team;
• Electronic filing, creation and maintenance of e-files;
• Saving and sorting transactional documentation;
• Collecting signatures on NDAs, other standard documents and quarterly board meetings;
• Creating and updating structure charts, liaising with the relevant parties;
• Maintenance of various Lux internal databases;
• Organizing internal and external meetings or appointments; and
• Assisting with ad hoc secretarial / administrative tasks and other projects as necessary.

Skills

Organizational skills

Time management

Education

Bachelor's degree

Tools

MS Office

Job description

Our Company Oaktree is a leader among global investment managers specializing in alternative investments, with more than $220 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, equity, and real estate. The firm has more than 1,400 employees and offices in more than 25 cities worldwide. We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. For additional information, please visit Oaktree’s website at http://www.oaktreecapital.com/

Role Description

• Providing quality and timely administrative support to the Luxembourg Cosec team;
• Electronic filing, creation and maintenance of e-files;
• Saving and sorting transactional documentation;
• Collecting signatures on NDAs, other standard documents and quarterly board meetings;
• Creating and updating structure charts, liaising with the relevant parties;
• Maintenance of various Lux internal databases;
• Organizing internal and external meetings or appointments; and
• Assisting with ad hoc secretarial / administrative tasks and other projects as necessary.

Required Experience

• At least 1-2 years in a corporate secretarial or administration function;
• Experience of managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines;
• Strong organizational skills and good knowledge of the Microsoft Office pack; and
• Basic Luxembourg Corporate Law and Governance knowledge is an asset.

Education Bachelor’s degree required.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

Equal Opportunity Employment Policy Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law. At Oaktree, we focus on hiring individuals with intelligence, dedication, team spirit, integrity and a strong work ethic. We welcome the opportunity to speak with talented professionals who have relevant credentials and experience in investments, marketing and client relations, accounting, legal, compliance, information technology, administrative support and other relevant areas.

Equal Opportunity Employment Policy Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.