Administrative Assistant

Goldman Sachs Services Pvt Ltd; Bengaluru; On-site; INR 300,000 - 540,000; Full time

Job summary

Goldman Sachs Services Pvt Ltd in Bengaluru seeks an Administrative Assistant to provide high-level executive support to senior MDs. Responsibilities include diary management, meeting coordination, travel planning, and visa processing where needed.

The role also covers expense handling via Concur, on-floor support for new joiners, and coordination with IT and facilities to resolve issues. Strong organizational and communication skills are essential.

Qualifications

• Prior experience as an Executive Assistant.
• Strong organizational skills and ability to multi-task.
• Excellent interpersonal skills and teamwork; ability to work collaboratively locally and globally.
• Ability to communicate clearly and take initiative when needed.

Responsibilities

• Provide executive support to multiple senior MDs, including full diary management and meeting scheduling.
• Coordinate travel arrangements, including flights, accommodations, itineraries, and visa where required.
• Process travel and expense claims via Concur and manage timesheets.
• Assist with on-floor support for new joiners and transfers; update directory profiles and reporting lines.
• Resolve IT and facilities issues with helpdesk and facilities teams; arrange conference rooms and catering.

Skills

Executive Assistant

Organizational skills

Multi-tasking

Attention to detail

Interpersonal skills

Teamwork

Communication

Initiative

Microsoft Office

Tools

Concur

Zoom

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

AWM - Administrative Assistant- Support- Bengaluru

Role & Responsibilities

Provide executive support to multiple senior MDs, including: Full diary management; schedule meetings, receive and accommodate meeting requests, facilitate audio/visual requirements including multiple Zoom IDs and book meeting rooms as required Awareness of senior manager priorities and workload, adapting level of support accordingly Travel arrangements; book flights and accommodation, prepare full trip itineraries, arrange/apply for visas, submit pre-trip approvals Expense management; process travel and expense claims through Concur Incoming call management and phone coverage when required Assist with preparation of presentations and/or other documentation for meetings Completion of weekly timesheets Provide administrative support to the broader division, including: On-floor support for new joiners and transfers into the division; account set up, desk and locker allocation, corporate directory profile update, reporting line update, provision of access to the office space Org tree maintenance for the division in Role Management System; identity event processing, manager role allocations and general maintenance Point of contact for visitors; provision access to the office, register their details, book conference rooms and catering, organize materials Reconciliation of weekly timesheets and time entry adjustments Space management; maintain desk and locker allocations, monitor capacity and escal Resolution of any IT issues with the helpdesk Resolution of any on-floor issues with the facilities team Ad-hoc ordering of occupational health equipment and supplies Contingent worker population management including onboarding, extension of end dates, assignment updates Point of contact for any ad-hoc queries, escalating as requiring Coordination with other global divisional admins to ensure seamless support General administrative duties such as photocopying, filing, archiving, coordination of couriers, distribution of mail etc.

Skills & Experience required

Prior experience as an Executive Assistant Solid organizational skills – ability to multi-task and prioritize effectively Strong attention to detail Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team both locally and globally. Ability to communicate clearly, concisely and confidently Ability to take initiative, follow up where necessary without prompting and seek clarification when needed Strong work ethic with a positive attitude and growth mindset Ability to work well under pressure and remain professional in a busy environment Discretion; ability to handle sensitive matters confidentially at all times Microsoft Office skills (Outlook, Word, Excel, PowerPoint) Able to prioritize a variety of time-sense tasks

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world. We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers. We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html