Administrative Assistant

Wesco; Bengaluru; On-site; INR 300,000 - 520,000; Full time

Job summary

Wesco, a leading distributor and logistics provider, seeks an Administrative Assistant to support a team and department. You will collect, review, and analyze data to prepare reports, charts, and budgets, and respond to routine inquiries.

You will schedule meetings, travel, and coordinating group activities, and assist in generating and distributing regular reports. The role emphasizes strong communication, organizational skills, and proficiency with word processing, spreadsheets, graphics

Qualifications

• High School degree or equivalent required.
• 2–3 years of administrative support experience preferred.
• Proficient in word processing, spreadsheets and graphics software.
• Broad understanding of organizational operations and procedures.
• Strong verbal and written communication skills.
• Knowledge of administrative and clerical procedures and systems.

Responsibilities

• Compile and analyze information for reports or presentation materials; prepare charts, graphs, or tables as needed.
• Assist in purchasing by negotiating terms and influencing supplier involvement in problem resolution.
• Respond to routine correspondence following established procedures.
• Handle confidential and sensitive material.
• Make independent decisions regarding planning, organizing and scheduling work.
• Assist in general administrative procedures including data entry, equipment maintenance, and filing.

Skills

Verbal and written communication

Organizational awareness

Customer service orientation

Education

High School diploma

2–3 years admin support experience

Tools

Word processing

Spreadsheet

Graphics software

Job description

Job Description

As an Administrative Assistant, you willprovideadministrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). You will collect, review, and analyzedata and preparereports, charts, budgets, and other presentation materials. You will respond to or route routine inquiries from external or internal sources. You will scheduleand coordinatemeetings, travel, and other group activities. You may be responsible for creating reports and distributing on a regular schedule.

Responsibilities

• Compileand analyzebasic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• In the purchasing role, negotiating with suppliers on discounts and payment terms and influencing their involvement in problem resolution.
• Receiveand respondto routine correspondence following established procedures not requiring management review.
• Handleconfidential and sensitive material.
• Independent decision makingregarding planning, organizing, and scheduling work.
• Assistin the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.
• Contributeto proper resource utilization, cost containment, procedural compliance, and customer service levels.

Qualifications

• High School degree or equivalent required
• 2 years required, 3 years preferred of administrative support preferably in similar industry
• Word processing, spreadsheet, and graphics software skills
• Requires a broad understanding of organization operations, organizational procedures, and personnel
• Principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, evaluating customer satisfaction
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology
• Ability to explain and teach appropriate policies, procedures and practices
• Strong verbal and written communication skills
• Strong computer skills
• Awareness of products, suppliers and trade discounts related to procurement activitiesis preferred
• Strong comprehension of WESCO systems, policies and procedures concerning purchasing, inventory, quality and administrationis preferred

At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on. Our Company’s greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits and active community engagement, we create an environment where every team member has the opportunity to thrive. Learn more about Working at Wesco here. Founded in 1922 and headquartered in Pittsburgh, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500® company.

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer.

Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This posting is for a current, active vacancy intended for immediate hire.