Administration Manager in Mumbai | SNEHA

aikyam; Mumbai; Vor Ort; INR 900.000 - 1.500.000; Vollzeit

Zusammenfassung

SNEHA is seeking an experienced Administration Manager to lead and strengthen administrative operations across all locations in Mumbai. You will own procurement, budgeting, facilities and vendor relationships, ensuring programme teams receive timely support.

The role involves negotiating contracts, managing multiple sites and driving process automation within the ERP system to improve efficiency and compliance.

Qualifikationen

• 6 to 8 years of relevant administration management experience.
• Strong experience in procurement and vendor management.
• Strong budgeting and facility management experience.
• Experience managing teams and operations across multiple locations.
• Clear written and spoken communication.
• Analytical and problem solving skills.
• Working knowledge of ERP and automation systems, and of process improvement.
• Experience in the NGO or non-profit sector desirable.
• Candidates with Armed Forces or Ex-Servicemen encouraged to apply.
• Based in Mumbai, or willing to relocate there.

Aufgaben

• Lead administration, procurement, budgeting and facility management across all SNEHA locations.
• Develop and strengthen administrative policies, processes and systems.
• Manage vendor sourcing, negotiations, empanelment, tenders and requests for proposals.
• Oversee office spaces, leases, rentals, relocations and facilities.
• Manage fixed assets, inventory and annual maintenance contracts.
• Oversee logistics for events, including venues, hotels, catering and vendors.
• Lead administration teams and monitor performance, turnaround times and service delivery.
• Drive process automation in the Synergy ERP system and coordinate improvements with the information management team.
• Monitor budgets, expenditure and administrative reporting.
• Ensure the smooth day to day functioning of SNEHA's offices and clinics.

Kenntnisse

Administration management

Vendor management

Budgeting

Facilities management

ERP systems

Process improvement

Stakeholder management

Team leadership

Communication

Tools

Synergy ERP

Jobbeschreibung

Administration Manager in Mumbai | SNEHA

SNEHA (Society for Nutrition, Education and Health Action)

SNEHA is a Mumbai-based non-profit working to improve the health, nutrition and safety of women and children in vulnerable urban communities. It has a strong grassroots presence across the Mumbai Metropolitan Region, working street by street with families who have the least access to care. SNEHA also works with public systems, so that the improvements it helps build last beyond any one project. The goal is health equity: the same quality of care for a family in an informal settlement as anywhere else in the city. This role sits within SNEHA's administration function, which keeps the organisation's offices, clinics and programme teams supplied, compliant and running.

Role

SNEHA is looking for an experienced Administration Manager to lead and strengthen administrative operations across all of its locations. You will own procurement, budgeting, facilities and vendor relationships, and make sure programme teams get the support they need on time. The work is practical and wide-ranging, from negotiating a contract to making sure a clinic opens smoothly every morning.

Responsibilities

• Lead administration, procurement, budgeting and facility management across all SNEHA locations.
• Develop and strengthen administrative policies, processes and systems.
• Manage vendor sourcing, negotiations, empanelment, tenders and requests for proposals.
• Oversee office spaces, leases, rentals, relocations and facilities.
• Manage fixed assets, inventory and annual maintenance contracts.
• Oversee logistics for events, including venues, hotels, catering and vendors.
• Lead administration teams and monitor performance, turnaround times and service delivery.
• Drive process automation in the Synergy ERP system and coordinate improvements with the information management team.
• Monitor budgets, expenditure and administrative reporting.
• Ensure the smooth day to day functioning of SNEHA's offices and clinics.

Requirements

• 6 to 8 years of relevant experience in administration management or a similar role.
• Strong experience in procurement and vendor management.
• Strong experience in budgeting and facility management.
• Experience managing teams and operations across more than one location.
• Clear written and spoken communication.
• Analytical and problem solving skills.
• Working knowledge of ERP and automation systems, and of process improvement.
• Strong leadership and organisational skills.
• Ability to manage a wide range of stakeholders, from vendors to programme teams.
• Experience in the NGO or non-profit sector is desirable.
• Candidates with Armed Forces or Ex-Servicemen experience are encouraged to apply.
• Based in Mumbai, or willing to relocate there.
• Lead the administrative backbone of a respected urban health organisation.
• Work that visibly supports health and nutrition services for women and children.
• Scope to build policies and systems from the ground up, not just maintain them.
• Collaboration with programme, finance and information management teams across the city.
• A mission-driven workplace rooted in Mumbai's communities.

Administration management Procurement and vendor management Facility management Budgeting and MIS reporting ERP process automation