Admin Executive

Beghou; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

A leading life sciences consulting firm is seeking an Administrative Executive to oversee office operations and support HR functions. This role requires 3-5 years of relevant experience, strong organizational skills, and a Bachelor's degree in Human Resources or related fields. You'll manage day-to-day administrative tasks, coordinate travel and events, and ensure compliance with labor laws. Join a dynamic team focused on impactful change in the pharma industry.

Qualifications

• 3-5 years of experience in a similar role.
• Previous experience in a fast-paced environment.
• Proven experience as an HR Executive or Administrative Assistant.

Responsibilities

• Lead day-to-day office operations and administrative functions.
• Support onboarding processes for new employees.
• Maintain employee records and HR databases.

Skills

Strong organisational skills

Excellent written communication

Verbal communication

Attention to detail

Confidentiality

Education

Bachelor's degree in Human Resources

HR certifications (e.g., SHRM-CP, PHR)

Tools

HR software

Microsoft Office Suite

Job description

Administrative Executive

Beghou brings over three decades of experience helping life sciences companies optimise their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximise performance across their portfolios. Beghou also deploys proprietary and third‑party technology solutions to help companies forecast performance, design territories, manage customer data, organise, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices.

Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes.

Purpose of Job

You’ll be part of a fast‑growing, dynamic team that’s making an impact in a pharma & life sciences industry. You’ll have the opportunity to drive meaningful change in HR operations, contribute to process improvement, and work alongside passionate colleagues in an innovative environment. If you are detail‑oriented, have a strong understanding of HR operations, and thrive in a fast‑paced environment, this role is a perfect fit for you!

We’ll trust you to:

• Admin Responsibilities
• Lead, manage, and continuously optimise day‑to‑day office operations and administrative functions, including office upkeep, security protocols, and efficient facilities maintenance.
• Compliance with all local laws, such as waybill, licences for signage, display of minimum mandatory notices, etc.
• Maintain the Utility Bill Tracker for the zone, capturing all the details such as bill date, due date, amount, bill received date, bill processed date, and payment date.
• Maintain organised records, reports, MIS and filing systems.
• Manage petty cash and basic bookkeeping tasks.
• Handle procurement of office supplies and vendor management.
• Taking care of all printing and stationery needs.
• Oversee the continuous operation, timely payment of bills and optimisation of all essential utilities and systems: electricity, air conditioning (AC), fire safety systems, CCTV, and access control systems.
• Client & Event Management
• Travel & Logistics Coordination.
• Organise international travel, including itineraries, visa documentation, support in agenda planning and expense reconciliation for Senior leadership team.
• Monitor costs and expenses to assist in budget preparation.
• Liaise with IT, HR, Finance, Beghou Hyderabad office for operational work.
• Collaborate and closely coordinate with the Hyderabad team for receiving laptops/joining kits, etc.
• Expense & Reimbursement Coordination for senior leadership.
• HR Responsibilities
• Support onboarding processes for new employees, ensuring a seamless transition into the organisation.
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Support employee engagement initiatives and assist in organising training and development programs.
• Ensure HR processes like offboarding, transfer, internal mobility etc., are executed effectively and consistently.
• Handle administrative tasks related to HR functions, including payroll support and benefits administration.
• Ensure compliance with labour laws and regulations.

You’ll need to have:

• 3-5 years of Experience in a similar role.
• Previous experience in a similar role in a fast‑paced environment.
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• HR certifications (e.g., SHRM‑CP, PHR) are a plus.
• Proven experience as an HR Executive or Administrative Assistant.
• Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and confidentiality.
• Ability to work well in a team and independently.

At Beghou Consulting, you’ll join a highly collaborative, values‑driven team where technical excellence, analytical rigor, and personal growth converge. Whether you’re passionate about AI innovation, building commercialization strategies, or shaping the next generation of data‑first solutions in life sciences, this is a place to make an impact!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.