Accounts Payable Specialist

Hero Vired; Gurugram District; On-site; INR 500,000 - 800,000; Full time

Job summary

Hero Vired is seeking an Executive/Sr Executive for Accounts Payable & Operations in Gurugram. This role involves managing invoicing, reconciliations, and payments as a key liaison among finance, partners, and university teams.

The ideal candidate will possess a Bachelor's degree in Commerce or related fields and 2-5 years of relevant experience, with advanced Excel skills and strong attention to detail. This position is full-time, work from office.

Qualifications

• 2-5 years of relevant experience in Accounts Payable or Finance Operations.
• Experience in EdTech or Higher Education preferred.

Responsibilities

• Process and verify vendor invoices for accuracy.
• Coordinate with channel partners for revenue tracking.
• Maintain financial trackers related to invoicing and payments.
• Support month-end closing activities and audits.

Skills

Accounting principles

Invoicing and reconciliations

Microsoft Excel

Communication skills

Stakeholder management

Education

Bachelor's degree in Commerce (B.Com), Accounting, Finance

Tools

Tally

NetSuite

SAP

Oracle

Job description

Role: Executive/Sr Executive – Accounts Payable & Operations

Job Type: Full Time (Work from Office)

Experience: 2 to 5 years

Location: Gurugram

Department: Finance & Operations

Position Overview

We are looking for a detail-oriented and execution-focused professional to support Accounts Payable, Partner Operations, and Revenue Reconciliation processes. The role will act as a key interface between Finance, Channel Partners, Universities, and Internal Business Teams to ensure timely invoicing, reconciliations, collections tracking, and payment processing.

The ideal candidate should possess strong accounting fundamentals, excellent stakeholder management skills, and the ability to manage multiple operational workflows in a high-growth environment.

Key Responsibilities

Accounts Payable & Payment Operations

• Process and verify vendor, partner, and university invoices for accuracy and completeness.
• Prepare payment schedules and coordinate timely disbursements.
• Ensure compliance with internal approval workflows and documentation requirements.
• Maintain accounts payable records and supporting documentation.
• Track outstanding payables and proactively resolve discrepancies.

Partner & University Operations

• Coordinate with channel partners for learner enrollment data, admission status updates, and revenue tracking.
• Liaise with university finance and operations teams for admission confirmations, reconciliations, invoicing, and payment settlements.
• Maintain accurate records of enrollments, revenue share arrangements, commissions, and partner payouts.
• Support monthly and quarterly partner and university reconciliation processes.

Invoicing & Revenue Reconciliation

• Raise invoices on universities as per contractual terms.
• Validate invoices received from partners and universities against agreed commercial terms.
• Perform enrollment-wise reconciliation of admissions, revenues, commissions, and collections.
• Identify and resolve discrepancies through coordination with internal and external stakeholders.
• Maintain reconciliation trackers and MIS reports.
• Monitor outstanding receivables from channel partners and universities.
• Follow up on overdue collections and ensure timely realization of payments.
• Prepare aging reports and collection status dashboards.
• Coordinate with business teams to resolve collection-related issues.

Reporting & MIS

• Maintain operational and financial trackers related to enrollments, invoicing, collections, and payments.
• Support month-end closing activities and audit requirements.
• Prepare periodic reports on revenue, collections, partner settlements, and payable status.
• Ensure data accuracy across finance and operational systems.

Process Improvement

• Identify opportunities to streamline reconciliation, invoicing, and payment processes.
• Support automation initiatives and implementation of controls to improve operational efficiency.
• Ensure adherence to SOPs and internal controls.

Desired Qualifications

• Bachelor's degree in Commerce (B.Com), Accounting, Finance, or related field.
• 2–5 years of relevant experience in Accounts Payable, Revenue Operations, Finance Operations, or Reconciliation roles.
• Experience in EdTech, Higher Education, Channel Partner businesses, or service industries will be an added advantage.

Required Skills

• Strong understanding of accounting principles and finance operations.
• Experience with invoicing, reconciliations, accounts payable, and collections tracking.
• Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, data analysis).
• Strong attention to detail and analytical skills.
• Excellent verbal and written communication skills.
• Ability to coordinate effectively with external partners and internal stakeholders.
• Experience with ERP/accounting systems such as Tally, NetSuite, SAP, Oracle, or similar platforms is preferred.