Ward Clerk & Medical Records Coordinator

Hollybank Trustees Ltd; Cork; On-site; EUR 36,000 - 56,000; Full time

Job summary

Mercy University Hospital (MUH) in Cork City seeks a Temporary Ward Clerk/Clerical Officer (Clerical Grade IV) for temporary full‑time hours. Salary range: €36,470 to €56,018 per year.

Key duties include maintaining ward lists and health care records, coordinating discharges, handling reception tasks and communications, and supporting staff. Applicants should have MS Word/Excel skills, strong accuracy, and the ability to work independently or in a team.

Qualifications

• Experience in a healthcare environment desirable.
• Excellent communication, organisational and time management skills.
• Very strong accuracy and attention to detail is a must.
• Ability to work on one’s own initiative or in a team environment.

Responsibilities

• Ward Lists: Print On Call List and Portering List on iPMS each day.
• Liaise with the Clinical Nurse Manager (CNM) on Ward re any specific duties required.
• Maintain/Update Health Care Records (HCRs) as required including sorting HCRs, filing documentation, preparing documents/labels, dividing large HCRs, merging files and tracking location of HCR to Ward on iPMS.
• Email Medical Records re any HCRs required.
• Record Estimated Dates of Discharge. Liaise with CNM re daily discharges and updated iPMS accordingly.
• Update Ward Census on iPMS. Update iPMS re transfers to CUH PM Room. Ensure iPMS is updated re location of HCR.
• Transfer patients from Ward to Ward on iPMS and change Consultant if required.
• Ensure NCHD/Consultants sign iLAB Reports and liaise with Medical Secretary if necessary. Ensure all signed reports are filed in the HCR.
• File all paperwork on discharged patients and track to shelf for HIPE and label accordingly.

Skills

Communication

Organisational skills

Time management

Attention to detail

Initiative

Teamwork

Tools

MS Word

MS Excel

Job description

Mercy University Hospital (MUH) in Cork City seeks a Temporary Ward Clerk/Clerical Officer (Clerical Grade IV) for temporary full‑time hours. Salary range: €36,470 to €56,018 per year.

Key duties include maintaining ward lists and health care records, coordinating discharges, handling reception tasks and communications, and supporting staff. Applicants should have MS Word/Excel skills, strong accuracy, and the ability to work independently or in a team.