Ward Administrator

Hollybank Trustees Ltd; Dublin; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Sports and Social club

Employee Assistance Programme

Discounted onsite pharmacy

Job summary

A healthcare provider in Dublin is seeking a Ward Administrator for on-site work. This role involves providing clerical and administrative support within the Ward, including organizing patient records, coordinating diagnostic tests, and communicating with patients and staff. Strong clerical skills and the ability to maintain confidentiality are essential. The position offers a full-time schedule of 37 hours per week, with competitive benefits including sports and social club membership and an employee assistance program.

Qualifications

• Strong clerical and administrative skills required.
• Excellent communication capabilities to interact with patients and staff.
• Ability to organize and prioritize multiple tasks effectively.

Responsibilities

• Provide clerical and administrative support to the Ward.
• Ensure accurate filing of patient charts and reports.
• Organize diagnostic tests and ensure patient readiness.

Skills

Clerical skills

Communication

Organizational skills

Computer literacy

Job description

Location: On site / Newtown Blackrock, Blackrock, Co. Dublin, Ireland

Job type: Permanent / Full-time

Sector and subsector: Medical & Healthcare | Nursing & Midwifery

Salary: Negotiable Salary

Job Title: Ward Administrator

Department: Wards

Hours: 37 per week (Full-Time)

Role Purpose

To provide a clerical and administrative back-up service to the Ward/Unit.

You are personally accountable for your own actions at all times.

Key Areas of Responsibility

• The preparation of patient’s charts for admission and discharge.
• Ensure that patient’s confidential charts are filed correctly at all times within the Ward/Unit.
• Booking and organising of diagnostic tests as requested.
• Ensure that patients arrive on time in appropriate Departments for diagnostic tests.
• File diagnostic reports on patient’s charts.
• Organisation of convalescence for patients as requested by the Unit Manager.
• Organisation of cross‑referrals to consultants as requested.
• Greet and communicate appropriately with visitors, patients, consultants and all staff.
• Assist the Pastoral Care Service of the Clinic.
• Liaise continuously with nursing, catering and cleaning staff on the unit and ensure smooth efficient running of the Ward/Unit.
• Ensure adequate levels of stationery are maintained.
• Input financial charges to computer as appropriate.
• Utilisation of Word Processing skills to maintain up‑to‑date information (e.g. typing of policies, procedures, telephone numbers etc.).
• Liaise with nursing staff in application of iPM.
• Input patient room transfers into the computer.
• Update patient discharge dates on computer on a daily basis.
• Input medical social worker, occupational therapist and speech therapist changes to computer on a daily basis.
• Carry out other such duties as requested by Ward/Unit Manager or his/her deputy.

Communication Skills

• Communicate appropriately with colleagues and other members of the health care teams.
• Communicate in a manner that avoids antagonism, reduces conflict and prevents undue anxiety.
• Recognise limitations and seek assistance where necessary.
• Attend and contribute to appropriate meetings.
• Accept constructive advice when appropriate.
• Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic.
• Support the philosophy, objectives and goals of Blackrock Clinic.
• Observe the appropriate lines of authority.
• Maintain strict confidentiality regarding all patients and the activities of Blackrock Clinic.
• Demonstrate flexibility by assisting in all areas of the hospital/clinic as required.
• The Ward/Unit Manager depending on the availability of locum cover will arrange annual leave; this usually means the holiday periods i.e. Easter, summer and Christmas.
• Participate in developing and providing quality care within Blackrock Clinic.
• Assist in orientation of new personnel.
• Continue to develop personal knowledge and skills and seeks outside educational opportunities.
• Present a professional appearance and conform to the dress, hygiene and infection control policies of the Clinic.

Benefits

• Sports and Social club
• Employee Assistance Programme
• Discounted onsite pharmacy

Equal Opportunities

Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.

Accommodation & Work Permission

Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at [e-mail].

It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.